Senior Coordinator, Community Development & Engagement

Visit Seattle • Seattle, WA

1d • $32 - $36 • Hybrid

About The Position

The Senior Coordinator provides high-level administrative, organizational, and project support to the Chief Engagement Officer and the Vice President, Destination Development. The role serves as a central coordination point for division leadership.

Responsibilities include managing complex scheduling and administrative tasks/priorities, coordinating projects, facilitating interdepartmental communication, preparing presentations and materials, and supporting overall operational efficiency across the Community Development & Engagement division.

Success in this role requires excellent judgment, professionalism, a high degree of discretion, polished communication skills, and the ability to manage a wide range of priorities in a fast-paced environment.

Requirements

• 5-7 years of progressive administrative or project coordination experience, preferably supporting executives or senior leaders.
• Professional presence, strong service orientation, and sound judgement when interacting with senior leaders, partners and stakeholders.
• High adaptability, flexibility, and ability to shift priorities quickly.
• Strong internal and external customer service skills with polished communication and interpersonal finesse.
• Demonstrate ability to work independently, identify needs proactively, manage competing priorities, follow through with minimal supervision, and build credibility across teams.
• Strong documentation and follow up skills, with the ability to track action items and ensure completion.
• Experience managing high-volume scheduling and meeting logistics in a fast-paced environment.
• Exceptional verbal and written communication skills.
• Must be able to speak, read, write, and understand English.
• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

Nice To Haves

• Hospitality, tourism, or nonprofit industry experience preferred.

Responsibilities

• Manage complex calendars, schedules, travel planning, expenses and meeting logistics for the Chief Engagement Officer and Vice President, Destination Development.
• Prepare and compile meeting materials, including agendas, minutes, presentations, and reports, and ensure efficient coordination of internal and external commitments.
• Manage content deadlines, pre-planning checkpoints, and alignment for board meetings, internal reviews, partner updates, and related timelines.
• Coordinate scope of work reporting processes and serve as a project lead or coordinator with relevant partners as needed.
• Compile, organize, and distribute internal communications and updates across the division.
• Maintain and update departmental PowerPoint content and shared presentation assets used across multiple teams.
• Serve as a liaison across membership, tourism development, visitor services, communications, and other Community Development and Engagement leaders to support collaboration and ensure strong cross-functional coordination.
• Maintain strict confidentiality regarding organizational matters, personnel issues, and sensitive information.
• Prepare presentations - including boards, committees, industry partners, corporate stakeholders, and public facing events, while maintaining supporting content libraries and ensuring brand and message consistency.
• Manage community event presence and divisional participation, support relationships with national and local industry partners.
• Support special projects, process improvements, and operational enhancements that improve communication and efficiency across the Community Development and Engagement teams.

Benefits

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.
• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.
• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).
• You'll be reimbursed for monthly cell phone expenses.
• You'll receive 401(k) with up to a 5% organization match.
• Pay range: $32 - $36 with an annual incentive up to 5%. Compensation decisions are based on experience and scope of responsibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed