Senior Coordinator, Administative

RTX • Melbourne, FL

4d • Onsite

About The Position

At RTX, the world largest aerospace and defense company, 185,000 great minds are united by purpose and inspired to make a difference solving the world’s most complex problems. With our three market leading businesses, world-class operations and investments in research and development, we offer capabilities and opportunity no one else can. Together, we push the boundaries of known science and find new ways to connect and protect our world. Collins Aerospace is a leader in technologically advanced, intelligent solutions that help redefine the aerospace and defense industry. With a comprehensive portfolio and deep technical expertise, we help customers meet the demands of the global market. Join us and help shape the future of aerospace and defense. As the Melbourne Operations Administrative Assistant, you will provide the leadership team with high quality administrative and executive support. You are the primary office contact and will play a vital role in operations planning and coordinating management and administrative activities. You will use your exceptional organization, meticulous attention to detail, adaptive communication to juggle competing priorities and facilitate achievement of goals and objectives.

Requirements

• Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
• 4+ years of experience in administrative or operations support roles
• Strong experience with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Experience with calendar management, meeting coordination, travel planning, and expense reporting

Nice To Haves

• Experience with Concur, SAP, Ariba, or similar systems
• Experience supporting operations, manufacturing, or fast-paced environments
• Strong attention to detail with experience managing data and reporting (e.g., Excel-based analysis)
• Self-starter with the ability to work independently and handle ambiguity
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to anticipate needs, think critically, and problem-solve proactively
• Ability to work effectively across teams in a matrixed organization

Responsibilities

• Maintain strict confidentiality of all information and data.
• Provide proactive, high-level administrative support to the Operations Director and leadership team.
• Manage complex calendars, making priority decisions to resolve conflicts and optimize leader effectiveness.
• Coordinate and support leadership meetings, including Tier 4 operations meetings, tracking and documenting action items.
• Coordinate travel arrangements and assist with expense report preparation in Concur.
• Lead and execute employee engagement programs, including recognition initiatives and site communications.
• Maintain and update workforce data, reporting, and organizational metrics (e.g., attrition/retention).
• Manage visitor requests and support site access processes in alignment with security and compliance requirements.
• Maintain organization charts, distribution lists, and SharePoint content.
• Draft and distribute organizational communications, announcements, and recurring updates.
• Manage office operations including supplies, mail distribution, and vendor coordination (e.g., printers, office services).
• Coordinate conference rooms, site logistics, and workspace tools (e.g., Archibus).
• Partner cross-functionally to coordinate inter-departmental activities and support operational needs.
• Proactively identify and implement process improvements to increase efficiency and effectiveness.
• Demonstrate a high degree of professionalism, adaptability, and sound judgment in a fast-paced environment.

Benefits

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree