Senior Coord Nursing Admin, 40 Hour. Days

UMass Memorial Health•San Jose, CA

5d•$23 - $39

About The Position

Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. Prepares and updates schedules in the electronic scheduling system to achieve appropriate staffing levels set by nursing administration. Makes decisions and recommendations to management on the needs list. Completes the weekly data entry process in preparation for Payroll. Maintains records for all leaves of absence, special requests and requests for schedule changes. May perform secretarial and administrative support duties for the assigned Nurse Manager(s) and unit(s).

Requirements

High school diploma or GED.
Minimum of one-year experience in healthcare or related field.
Experience with KRONOS or other payroll systems.
Ability to prepare routine administrative paperwork.
Knowledge of planning and scheduling techniques.
Knowledge of basic accounting and computer skills.
Ability to communicate effectively, both orally and in writing.
Good organizational and record maintenance skills.

Nice To Haves

Associate’s degree in healthcare or related field

Responsibilities

Prepares the monthly schedules and posts upon manager approval. Assures that schedule is posted by required dates and times.
Prepares daily assignment/exception sheets.
Prepares daily sign-in sheets for staff in areas using KRONOS scheduling system.
Updates the active schedule in KRONOS with changes on a daily basis.
Completes the weekly data entry process in preparation for Payroll. Completes check discrepancy forms for payroll to process corrections and sends to payroll. Investigates payroll discrepancies as required.
Approves time-off requests and shift swaps. Brings issues to management’s attention.
Makes decisions on the assignment of openings on the Needs list makes decisions on awarding the shifts based on appropriate union criteria
Balances the schedule in compliance with the union contracts.
Makes managers aware of any abnormal or unusual trends seen within the data including, but not limited to, absenteeism, “bit” and regular overtime and requests for more or less shifts.
Meets with Managers weekly to discuss issues, payroll concerns and recommend process improvements.
Maintains missing swipe logs and works with managers to identify outliers. Maintains records for all leaves of absence, special requests and requests for schedule changes.
Ensures that units are staffed to planned levels and works with managers to identify and resolve holes in the schedule.
Maintains per diem lists for assigned
Maintains knowledge of current UMMHC policies and practices.
Assists manager with HR form management, including but not limited to, position requisitions, change forms and separation checklists.
Informs management of any unauthorized usage of scheduled time potentially resulting in budget variances.
Maintains knowledge of current products, database management techniques and
Assists with the development and implementation of database management policies and standards for efficient quality control and data administration.
Complies with established departmental policies, procedures and objectives.
Attends variety of meetings, conferences, seminars as required or directed.
Demonstrates use of Quality Improvement in daily operations.
Complies with all health and safety regulations and requirements.
Respects diverse views and approaches, and contributes in maintaining an environment of professionalism, tolerance, civility and acceptance toward all employees, patients and visitors.
Maintains, regular, reliable, and predictable attendance.
Performs other similar and related duties as required or directed.