SENIOR CONTRACT SPECIALIST - 55003321

State of Florida•Tampa, FL

1d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Senior Contract Specialist / Procurement Services This position will handle complex professional services/consultant agreements and train staff. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

Requirements

Knowledge of: Word processing, spreadsheet, internet, database and personal computer applications
Skills in: Various procurement methods, contract types, and contract requirements
Skills in: Reviewing documents for accuracy and completeness
Skills in: Problem-solving techniques
Skills in: Contract negotiation techniques
Ability to: Interpret procurement rules, procedures, statutes, and guidelines related to contracting
Ability to: Communicate effectively and appropriately both verbally and in writing
Ability to: Establish and maintain effective working relationships
Ability to: Exercise independent judgement and complete assignments and meet deadlines with minimal supervision
Ability to: Research and analyze data
Ability to: Understand and perform basic math calculations
Ability to: Plan, organize and prioritize assignments
Five years of professional business experience. Post-secondary education can substitute for the required work experience on a year-for-year basis.

Responsibilities

Prepares complex consultant agreements, complex contract amendments (including supplemental amendments, time extensions, changes in scope of service, certification of completion), and task work orders (if required) in accordance to procedure and guidelines. Ensures that the necessary contract terms and language are included and the appropriate method of compensation is utilized. Ensures proper budget is available and secure funds commitment/approval prior to execution of the contract document.
Communicates consultant’s issues to immediate supervisor. Guides project/contract managers on proper contracting processes. Advises regarding the preparation and maintenance of the Consultant Acquisition Plan. Verifies availability of funding with appropriate sources at time of advertisement and execution. Confirms the responsiveness of consultants’ letter of response or technical proposal submittals for advertisements or request for proposals. Oversees the preparation of the request for proposal document. Oversees the preparation of shortlist and final selection packages. Ensures that negotiations are handled in accordance with procedure and manuals. Implements and monitors timeliness and quality control processes for contracts, amendments and procurement documents.
Reviews the Negotiations Preparation Checklist prior to initiating negotiations. Reviews, evaluates and analyzes consultant audit package submittals. Schedules, plans and conducts contract fee negotiation meetings. Audits fee proposals and performs cost analysis for reasonableness and compliance. Prepares and plans negotiations strategy in conjunction with Project Manager. Conducts contract negotiation meetings for complex projects.
Oversees the coordination and scheduling of any procurement related meetings in accordance with procedure. Participates in statewide meetings, conferences and training, as required, to perform job responsibilities. Conducts training as needed. Participates in procedure reviews and changes by independently reviewing and interpreting new and existing procurement policies/procedures. Coordinates the implementation of quality assurance review recommendations to existing processes, as applicable.
Serves as the District Consultant Invoice Transmittal System (CITS) Administrator, grants CITS access to project/contract manager, Financial Services and Procurement Services staff. Monitors status of errors in cost redistribution tables. Advises project/contract managers and consultants on the resolution of CITS issues. Oversees and ensures that contract activity, documentation and information are timely and accurately recorded into the various business data management systems, as required, i.e. Procurement Development Application (PDA), CITS, and the Florida Accountability Contract Tracking System (FACTS). Enters all required data into the Consultant Invoice Transmittal System (CITS) in an accurate and timely manner. Enters and maintains required information in the Florida Department of Transportation Florida Accountability Contract Tracking System (FDOT FACTS).
Implements procurement processes necessary to acquire professional services contracts; ensures accuracy of advertisements in Procurement Development Application (PDA), including work type selection, coordinates the contracting and administration processes needed to meet professional services contracting requirements.
Assists with coordinating and presenting regularly scheduled meetings designed to inform vendors how to do business with the department. Assists in establishing work unit objectives and action plans. Participates and provides administrative and outreach support services that result in utilization of qualified small businesses. Participates in contract mediation and protest settlement actions by compiling, organizing and submitting protest information as directed. Participates in good faith effort committee meetings and depositions regarding protests as required. Coordinates and provides status of protest information to Florida Department of Transportation staff and appropriate contractors as required.
Compiles procurement related data.