SENIOR CLERK - 55004342

State of Florida

1d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: FDOT - Lake City Operations/Maintenance 710 NW Lake Jeffery Road, Suite #101 Lake City, Florida 32055

Requirements

Knowledge of office procedures and practices.
Knowledge of budget management and/or procurement of goods and services.
Knowledge of records and files management.
Skill in reading, understanding and applying applicable rules, regulations, policies and procedures.
Skill in using correct spelling, grammar and punctuation.
Skill in planning, organizing and coordinating work assignments.
Skill in listening to and understanding the needs of both internal and external customers.
Skill in independent planning, coordinating, completing and tracking the status of assignments.
Skill in following oral and written instructions.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to collect information/data and review for accuracy and completeness.
Ability to use office equipment, Microsoft software applications, and databases.
Responsible for adhering to the provisions and requirements of Section 215.422,F.S., related State Comptroller's rules, and Department of Transportation's invoice processing and warrant distribution procedures.
Utilizes business plans as an integral part of daily work activities in support of the Department's/Unit Plans to accomplish the mission of the Department.
On an as needed basis may be required during periods of emergency and/or disaster recovery upon request by appropriate authority, to work beyond established work schedule at night and/or state-wide, including weekends.
Overnight travel may be required for statewide meetings, training, conferences or seminars.
The incumbent of this position is required to work with and around Department of Corrections inmates.
This position is required to respond before, during and following emergency situations.
High School Diploma or Certificate of High School Equivalency.

Responsibilities

Perform front desk receptionist coverage or any other area to promote and enhance the production level of administration overall; including communication/switchboard, security, customer service, information dissemination, administrative reports and other administrative support tasks as identified by the Office Operations Manager.
Performs administrative support duties and responsibilities assisting the staff.
Creates memorandums, letters, spreadsheets, reports, presentations and schedules consistent with approved formats as needed by staff.
Reviews and distributes mail.
Coordinates, schedules and sets up conferences and meetings for the Office/Section.
Uses a variety of software applications, databases, and office equipment to accomplish assigned tasks.
Maintains and updates SharePoint site as needed.
Prepares and processes fiscal paperwork for purchases made by Electronic Procurement Requisitions, Local Purchase Orders and Purchasing Card charges in Works according to current directives and procedures.
Process invoices/warrants in accordance with provisions and requirements of Section 215.422. F.S..
Assists with tracking and reporting operating budget expenditures and encumbrances.
Prepares travel documents and travel reimbursements.
Prepares personnel actions including, but not limited to, recruitment, selection, classification packages and performance evaluations.
Works with management and staff to prepare, and research as necessary, personnel paperwork in accordance with department requirements.
Keeps up-to-date on the latest Human Resources procedures and policies.
Disseminates information via various methods i.e., e-mail, flyers, posters, one-on-one briefs or in group settings.
Coordinates with the District Human Resource (HR) office to assist employees with general human resource issues, Family Medical Leave Act, Worker's Compensation, People First System and job opportunities.
Acts as Training Coordinator responsible for gathering, organizing, inputting and disseminating training information for/to staff.
Assists Leadership in the development of staff annual training plan.
Responsible for maintenance of plans folders and timely update of staff training information.
Updates and distributes tracking tools for monitoring mandatory and position required training.
Provide support in the annual inventory process by locating and scanning assigned property and equipment.
Serves on and supports and special events committees such as Safety Coordination, Employee Orientation, and Awards and Recognition as needed.
Assist in Emergency Operation Recovery Efforts.