Senior Clerk Typist - CSE Office

Palmyra-Macedon Central School District•Palmyra, NY

About The Position

The Senior Clerk Typist will have the primary responsibility of supporting the building or department supervisor in ensuring the day-to-day functions of the building/department run smoothly. The Senior Clerk Typist will also have the primary responsibility of being the “face” of the building/department and ensuring all patrons receive a warm and friendly greeting. This Result-Oriented Job Description is in conjunction with the job description provided by the Wayne County Civil Service. As a Pal-Mac staff, we believe that we can achieve our vision and accomplish our mission if, in all of our work, we focus on clearly defined and consistently demonstrated core values. In all of our actions and interactions we: Focus on students Value the power of positive relationships Act with integrity and honesty Work with a purpose, striving for excellence, pride and passion Approach experiences with an open mind and a willingness to grow Foster safety and a sense of belonging

Requirements

High school graduate or equivalent and two years of clerical experience;
Training/experience in the operation of word processing equipment or personal computers;
Physical condition commensurate with the demands of the position.
Fingerprint clearance through New York State Office of School Personnel Review and Accountability.
Evidence of an open, collaborative style that fosters a sense of teamwork and common purpose.
Ability to work independently and with a team.
Proven people skills with a sense of humor. The successful candidate will be positive, approachable, and respectful of others.
Willingness to become an active, engaged and visible member of the Pal-Mac community.
A clear communicator in oral and written language, including electronic communication.
Work collaboratively with other staff members, administrators, students, and parents.
Use problem-solving and critical thinking skills.
Listen first.

Responsibilities

Making decisions in accordance with established policies and procedures.
Preparing various documents to include but not limited to: word-processed documents, spreadsheets, and presentations.
Assigning and reviewing work for other clerical staff, regular, seasonal, temporary, or substitute employees in the building/department.
Reviewing claim forms and other documents for completeness, accuracy and conformity with established procedures.
Maintaining financial records for the building/department or other organizations or groups affiliated with the building/department.
Maintaining payroll and timesheets for applicable employees.
Maintaining records and files pertinent to the building/department.
Coordinating with vendors and other outside agencies who conduct business in the building/department.
Attending meetings and keeping meeting minutes.
Coordinating substitutes and coverage for employees who are not in attendance, when applicable.
Scheduling CSE, CPSE and 504 annual review, reevaluation, manifestation determination, and program review meetings.
Attending meetings, taking minutes, and ensuring follow up tasks are completed.
Preparing, distributing, and tracking meeting notices, prior written notices, and related correspondence.
Maintaining accurate and confidential student records in compliance with FERPA and IDEA regulations.
Managing timelines to ensure meetings, evaluations, and documentation are completed within mandated deadlines.
Inputing and updating student data in special education management systems (e.g., IEP Direct, Frontline, or similar platforms).
Coordinating with evaluators, service providers, administrators, and outside agencies.
Communicating professionally with parents/guardians regarding meeting dates, paperwork, and procedural questions.
Preparing packets for meetings, including evaluations, reports, and IEP documents.
Assisting the CSE Chairperson and team with daily administrative tasks.
Filing, scanning, and organizing records both digitally and in hard copy.
Responding to phone calls, emails, and other inquiries related to special education services.
Supporting compliance reporting and audits as needed.
Greeting parents, students, community members, employees, and all visitors with a friendly and helpful attitude.
Displaying a customer service approach when working with others in person, on the phone, and through written and electronic communication.
Being attentive to the needs of all individuals who request their assistance.
Communicating clearly, both verbally and in writing.
Utilizing their skills to de-escalate a situation when other people are in a heightened or excited state.
Assume other duties, projects and responsibilities as assigned by the Building Administrator or Department Supervisor/Director.