Senior Business Analyst - Procurement, Contracts & Agreements (PCA) - (Term-Limited Appointment)

ST Public Branding•Seattle, WA

6h•$81,000 - $155,000•Hybrid

About The Position

Under general direction, coordinates and administers initiatives and projects, and compliance with reporting requirements. Performs business and process improvement analysis with emphasis on procurement efficiency, transparency, and integrity. Provides functional analytical expertise and support for the agency’s enterprise system and highly complex/specialized technology applications for the Procurement, Contracts & Agreements (PCA) Division. Provides troubleshooting, testing, documentation, operation functionality, training, and services using enterprise and other system applications to provide internal and departmental customers with assistance with use of procurement & contracting support technology. Analyzes standards and methodologies for improving procurement systems performance, utilization, reporting, and data updates to ensure compliance and data integrity. Performs high level research related to procurement requirements including Federal Transit Administration (FTA), state law and national best practices. Advances the formulation and improvement of procurement policies and procedures and the development of procurement guidance and training curriculums. Draft procedures and automate and improve processes.

Requirements

Bachelor's degree in Public Administration, Business Administration, Finance or closely related field.
Four years of experience in business analysis and/or procurement or project administration; Or an equivalent combination of education and experience.
Procurement (purchasing and contracting) principles, procedures, best practices and methods.
Advanced knowledge of analysis, design and development of business systems.
Pertinent state and federal regulations; agency policies, procedures, rules and regulations.
Management reporting requirements.
Principles and practices of computer science and information systems.
Project management techniques and principles, including quality assessment and assurance.
Data management and governance, reporting tools, and workflows.
Technical writing and documentation.
Advanced-level knowledge of MS Office, Access, Visio, Publisher, SharePoint or other specialized computer systems and applications.
Principles of business letter writing and report preparation.
Knowledge and skill in application of statistical analysis.
Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, PowerPoint, SharePoint and statistical databases.
Contract and procurement strategies and management principles.
Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.
English usage, spelling, grammar, and punctuation.
Establishing and maintaining successful working relationships with agency staff, management, vendors, outside agencies, community groups and the general public.
Advanced business/procurement writing, particularly in policies and procedures as well as training materials.
Interpreting and understanding policies and procedures sufficient to administer, discuss, resolve and explain them to staff and other constituencies.
Interpreting and applying applicable federal, state, and local policies, laws, and regulations.
Performing business/procurement process research and analysis.
Complaint resolution and problem solving.
Analytical thinking and collaborative problem solving.
Applying appropriate oral and written communication techniques to various individuals ranging from Agency employees, contractors, the general public, elected officials, community leaders, and local, state, and federal agencies.
Creative and proactive thinking and problem-solving.
Process improvement methods and tools.
Mobilizing and guiding the meetings and work product of cross-functional groups.
Planning, implementing and completing projects as assigned, and reporting on progress and end results.
Managing multiple tasks and setting objectives/goals/strategies effectively to meet changing deadlines and priorities.
Responding professionally and confidentially to inquiries and requests.
Presentation development and public speaking skills.
Strong analytical skills for reviewing procedures and processes to develop logical and sustainable solutions to complex systems problems.
Reading, interpreting and applying technical publications, manuals and other documents into clear and concise technical reports and instructions.

Nice To Haves

Current Procurement Certification (CPPB or CPPO).

Responsibilities

Coordinates and supports in the formulation of legally compliant and business efficient procurement procedures, manuals and guidelines, and the analysis and continuous improvement of existing ones.
Develops and administers initiatives and projects; takes assignments from original concept through final implementation.
Develops procurement training programs, curriculum and materials for agency staff.
Prepares and presents workshops and agendas.
Monitors the progress of ongoing audits of procurement to support the section’s timely and sufficient response and facilitate the timely and effective implementation of audit recommendations.
Performs functional operations, troubleshooting and testing of Enterprise and other systems and applications in assigned area; develops test data and scripts; develops and updates documentation for Technical Manuals, System Specifications and Requirements, Test Scripts, and Training Manuals; applies knowledge and skills from technical publications, manuals and other documents to systems operations.
Monitors performance of systems and troubleshoots issues and concerns; responds to issues and works with IT and departments to resolve or direct resolution of issues as required.
Plans and performs regular spot audits of the procurement technology systems and other applications to ensure proper controls and security features are in place and functional in addition to helping to identify gaps and champion for technology improvements.
Develops and maintains standard procurement systems operating procedures and process flows, analytic and project status reports, analyzing and troubleshooting data integrity issues, generating reports and coordinating system changes and problem investigation/resolution.
Responds to management requests for data or data analysis available through the enterprise system and other sources as assigned.
Serves as the subject matter expert for agency procurement systems users.
Responsible for day-to-day transactions in the enterprise system.
Prepare concise, comprehensive reports, flow charts, statistical analyses, graphs and other documents.
Development and reporting of performance measurements including KPI dashboard.
Provides support to the division on matters as directed; serves as staff on a variety of committees; maintains awareness of new trends and developments in the fields related to area of assignment; ensures processes, policies and practices are interpreted and applied consistently and effectively; ensures accountability and compliance with all current and applicable state and federal laws, Agency policies and procedures, rules and regulations.
Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.
Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.
It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.
It is the responsibility of all employees to integrate sustainability into everyday business practices.
Other duties as assigned.

Benefits

Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave: 12 weeks of parental leave for new parents.
Pet Insurance discount.
ORCA Card: All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Inclusive Reproductive Health Support Services.
Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.