Senior Benefits Leave Specialist

Arch Amenities Group•Carson City, NV

66d•Remote

About The Position

The Senior Benefits & Leave Specialist is responsible for leading the administration of team member benefits programs and managing leave of absence requests while ensuring compliance with company policies, federal/state regulations, and applicable labor laws. This role serves as the subject matter expert for benefits and leave programs, owns key compliance processes (ACA, COBRA, ERISA), and partners with vendors and internal stakeholders to resolve escalated issues. The Benefits & Leave Specialist is responsible for administering team member benefits programs and managing leave of absence requests in compliance with company policies, federal/state regulations, and applicable labor laws. This role ensures accurate and timely processing of benefits enrollment, changes, and terminations, as well as efficient tracking, communication, and documentation of team member leaves.

Requirements

Education: Bachelor's degree in HR, Business Administration, or related field (or equivalent experience).
Experience: 4--6 years of progressive experience in benefits and leave administration, with demonstrated experience in ACA compliance, 401(k) reporting, and vendor issue resolution.
Knowledge: Expert knowledge of FMLA, ADA, HIPAA, COBRA, ERISA, ACA, and other relevant benefit regulations.
Skills:
Advanced proficiency in ADP HRIS platform and Microsoft Office Suite.
Strong analytical skills for data reconciliation and reporting.
Excellent communication skills and ability to resolve escalated issues independently.
High attention to detail and strong organizational abilities.
Ability to maintain confidentiality and exercise discretion with sensitive data.

Responsibilities

Administer team member benefits programs including:
Hartford -- Life, Disability, and Leave of Absence programs
VSP -- Vision Insurance
Principal -- 401(k) Retirement Plan
WEX -- COBRA Administration
Coordinate with Lockton to troubleshoot and resolve complex benefits-related issues and escalate vendor concerns as needed.
Lead annual open enrollment: manage communication materials, facilitate team member meetings, test system changes, and ensure accurate vendor data transfer.
Process and audit new hire enrollments, life event changes, and terminations using the ADP HRIS platform.
Partner with payroll to ensure accurate benefits deductions and resolve discrepancies.
Serve as primary contact for escalated team member benefits questions.
Administer all leave programs (FMLA, ADA, parental leave, personal leave, etc.) using Hartford's leave management portal.
Monitor eligibility, approvals, return-to-work dates, and ensure timely communication to team members and leaders.
Provide guidance to leaders on leave policy interpretation and compliance requirements.
Maintain accurate and confidential leave records for audit readiness.
Own compliance with federal, state, and local regulations (FMLA, ADA, ERISA, HIPAA, COBRA, ACA).
Manage ACA compliance, including eligibility tracking, monthly audits, and 1094/1095 reporting through ADP.
Oversee COBRA notifications and compliance through WEX.
Run and reconcile 401(k) contributions through ADP and prepare regular reports for Principal to ensure accurate funding.
Support and coordinate annual 401(k) compliance testing and assist with audits.
Maintain up-to-date knowledge of legislative changes impacting benefits and leave programs and recommend policy updates.
Prepare dashboards and reports for leadership, audits, and regulatory agencies.
Act as a trusted advisor to team members regarding benefits and leave policies.
Conduct new hire benefits orientations and lead educational sessions to drive benefits awareness and engagement.
Develop and maintain clear, easy-to-understand benefits communications and FAQs.
Promote wellness initiatives and encourage team member participation.