Senior Associate, Executive Support & Office Management

True Classic•Calabasas, CA

5d•Onsite

About The Position

True Classic is hiring a Senior Associate, Executive Support & Office Management (Temporary) to lead executive support, personal assistance, and workplace experience for senior leadership and our Calabasas office. This is a temporary 3–4 month assignment. In this role you will manage high-level administrative and operational responsibilities across multiple executives while overseeing day-to-day office operations to ensure seamless executive support and a well-run, high-functioning workplace environment. All of True Classic's roles are global and omni-channel, leading designated areas of accountability across all product categories, countries, and different sales & marketing channels. This means you will have the opportunity to impact our operations worldwide, ensuring a cohesive strategy that aligns with our overall business objectives and drives success across various markets and platforms.

Requirements

2+ years of experience as a Personal or Executive Assistant in a fast-paced environment
Strong organizational and operational management skills
Excellent written and verbal communication skills
High degree of discretion, trustworthiness, and reliability
Proficiency in Google Workspace (G-Suite), Slack, and productivity tools

Nice To Haves

Experience supporting multiple senior executives (e.g., CEO, Founder, or leadership team)
Experience in office management or workplace operations
Proven ability to manage multiple workstreams with shifting priorities
Strong problem-solving skills with a proactive mindset
Experience planning events or managing office culture initiatives

Responsibilities

Coordinate personal travel, including flights, lodging, and ground transportation
Manage relationships with vendors and ensure smooth day-to-day logistics
Proactively troubleshoot and resolve scheduling and logistical issues
Manage complex calendars, appointments, and travel itineraries across executives
Schedule meetings, coordinate logistics, and ensure timely follow-up
Draft correspondence, prepare reports, and track key projects
Support business travel logistics, including occasional advance travel preparation
Lead special projects and handle ad-hoc requests with efficiency and discretion
Oversee day-to-day office operations to ensure a clean, organized, and productive environment
Manage office vendors (cleaning, maintenance, supplies, etc.) and related budgets
Coordinate office logistics including seating, equipment, and supplies
Plan and execute in-office events, team gatherings, and employee experiences
Partner with leadership to maintain a positive, high-performing office culture
Ensure office policies, procedures, and systems are documented and maintained
Partner on onboarding logistics, employee experience, and office culture initiatives
Coordinate vendor management and workplace logistics
Track and manage office-related budgets and expenses
Align on priorities, scheduling, and business needs
Support office tech setup and coordination for employees and vendors