Office Associate Senior

The Metropolitan St. Louis Sewer District•Saint Louis, MO

About The Position

Essential Functions: Perform complex office administrative support work of considerable variety that requires independent judgment. Prepare and process a variety of documents often confidential and maintain the information in a professional and trustworthy manner. Research, prioritize, and follow up on issues and concerns including those sensitive in nature. Prepare complex reports, letters, emails, and presentations for departmental specific material. Prepare and submit independent correspondence which does not require policy decisions or interpretation of District ordinances and/or departmental rules and regulations. Screen visitors, mail, and telephone calls and take whatever action may be necessary to process them to completion. Schedule appointments, plan meetings, and events of varying types and sizes including logistics and materials needed. Make travel arrangements. Answer questions requiring knowledge of departmental activities, rules, and procedures. Assist in budget preparations. Process, maintain, and reconcile accounting records of departmental appropriations and expenditures. Maintain department records and files as appropriate according to the Information Governance (IG) Policy. Additional Responsibilities: Perform related work as required or as delegated by supervisor.

Requirements

Graduation from high school or equivalent required, AND six (6) years of administrative support experience.
Must possess a valid driver's license issued by the state in which the employee resides.
Thorough knowledge of office methods, practices, and equipment.
Considerable knowledge of office management principles and practices.
Considerable knowledge of District and department ordinances, rules and regulations.
Considerable knowledge of Information Governance practices and processes.
Considerable knowledge and proficiency in Microsoft Office software (must pass a keyboarding test at 50 net words per minute).
Ability to work independently and carry out assignments to completion with limited guidance.
Considerable skill in maintaining complex records and preparing reports.
Considerable skill in establishing and maintaining effective working relationships with District officials, governmental officials, the general public and others.
Ability to possess strong organizational skills and multi-task while meeting deadlines.
Ability to maintain excellent interpersonal skills and communicate tactfully and professionally.
For general counsel-working, knowledge of legal terminology, procedures and legal ethics.
Pursuant to MSD's "Substance Abuse Policy and Procedures," this position has been designated as non-safety sensitive and candidate must pass a Non-D.O.T. Drug Test for this position.
Employees of MSD must have a "Meets Expectations" on their current performance review.

Nice To Haves

Associate Degree preferred.

Responsibilities

Perform complex office administrative support work of considerable variety that requires independent judgment.
Prepare and process a variety of documents often confidential and maintain the information in a professional and trustworthy manner.
Research, prioritize, and follow up on issues and concerns including those sensitive in nature.
Prepare complex reports, letters, emails, and presentations for departmental specific material.
Prepare and submit independent correspondence which does not require policy decisions or interpretation of District ordinances and/or departmental rules and regulations.
Screen visitors, mail, and telephone calls and take whatever action may be necessary to process them to completion.
Schedule appointments, plan meetings, and events of varying types and sizes including logistics and materials needed.
Make travel arrangements.
Answer questions requiring knowledge of departmental activities, rules, and procedures.
Assist in budget preparations.
Process, maintain, and reconcile accounting records of departmental appropriations and expenditures.
Maintain department records and files as appropriate according to the Information Governance (IG) Policy.
Perform related work as required or as delegated by supervisor.