Office Associate, Senior - Molecular Biology

University of Wyoming • Laramie, WY

3d • Onsite

About The Position

As an Office Associate, Senior in the Department of Molecular Biology, you will play a pivotal role in supporting the unit’s teaching and research missions. This is a unique opportunity to work closely with friendly faculty, staff, and students, to ensure the smooth operation of critical administrative functions. If you are a proactive, detail-oriented, and organized professional with a passion for facilitating academic excellence, we invite you to be a part of our team!

Requirements

• Organizational Skills: Ability to manage multiple tasks, set priorities, and meet deadlines while maintaining meticulous attention to detail.
• Communication: Excellent written and verbal communication skills to interact effectively with diverse stakeholders including faculty, staff, students, and external personnel.
• Pro-activity: A self-starter who can anticipate needs, identify opportunities for improvement, and take initiative to address challenges.
• Problem Solving: Strong analytical skills to identify issues, propose solutions, and navigate complex situations.
• Adaptability: Willingness to thrive in a fast-paced, evolving environment, and willingness to learn about the workings of an academic research department.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Collaboration: A team player who can collaborate effectively with colleagues, faculty, researchers, and students.
• Education: Associate’s degree or equivalent combination of education and experience.
• Experience: 1 year progressively responsible work-related experience

Nice To Haves

• Bachelor's Degree.
• Proficiency in MS Office Suite and other relevant software applications.
• Strong organizational and time-management skills.
• Basic website editing and maintenance skills

Responsibilities

• Research Support: Assist faculty members and researchers in organizing conferences, seminars, workshops, and research-related events. Coordinate travel arrangements, manage event logistics, and facilitate communication with participants.
• Academic Support: Assist students with registration and documentation. Manage scheduling of classrooms for MOLB faculty, and coordinate collection and compilation of course evaluations. Curriculum.
• Administrative Coordination: Manage complex calendars, schedule meetings, and coordinate appointments for department leadership. Prepare and distribute agendas, take meeting minutes, and facilitate effective communication within the department.
• Documentation and Reporting: Maintain accurate records of department activities, including.
• Communication: Serve as a liaison between department members, faculty, students, and external partners. Handle inquiries, emails, and phone calls with professionalism and discretion.
• Data Management: Organize and maintain databases, records, and electronic filing systems. Ensure the confidentiality and integrity of sensitive information.
• Resource Allocation: Assist in managing department resources, including office supplies, equipment, and research materials. Coordinate procurement processes and maintain inventory and maintenance records.
• Special Projects: Contribute to departmental initiatives by taking ownership of special projects, such as organizing departmental functions and visits from external speakers, contributing to outreach efforts, and enhancing administrative processes.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees