Senior Administrative Specialist

Dow•Bristol, PA

About The Position

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place. Dow has a rewarding opportunity for a Senior Administrative Specialist in Bristol, PA. In this role you will support the Bristol & Croydon site’s Environmental Health and Safety (EH&S), Maintenance, and Operations Leadership teams.

Requirements

A minimum of a High School Degree or GED equivalent
5+ years general office administration experience
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process
Detail Oriented: Consistently attentive to detail, ensuring accuracy, completeness, and quality in all work products.
Compliance Reporting: Experience supporting compliance documentation and reporting related to regulatory requirements, with materials prepared for multiple stakeholders including leadership, regulators, and business partners.
Adaptability: Quickly learns new skills and adjusts to changing priorities while taking direction from multiple leaders and collaborating effectively across teams.
Information Management: Skilled in managing the full information lifecycle, including data collection, organization, distribution to appropriate stakeholders, and proper archiving or disposal.
Communication: Strong written and verbal communication skills, with the ability to negotiate effectively and adapt messaging to diverse audiences.
Self Starter: Comfortable working independently in a fast paced, dynamic environment with minimal supervision.
Organizing, Planning, and Prioritization: Effectively organizes work, sets priorities, identifies resource needs, and executes daily plans while recognizing interdependencies across tasks and teams.
Office Administration: Demonstrated administrative expertise required to support efficient office operations, including coordination, documentation, and organizational management across a variety of business functions.
Willing and able to meet physical demands of the job, with or without reasonable accommodation: Climb stairs and perform frequent bending, reaching, and lifting accompanied with working in an office environment

Nice To Haves

Associates degree or higher
Prior SAP experience
Prior compliance reporting experience (OSHA, SARA, EPA, PADEP)
Vendor management experience

Responsibilities

Provide comprehensive administrative and operational support to leaders and teams, working independently with minimal supervision.
Manage the flow of sensitive compliance documents, maintaining organized filing systems, and coordinating with relevant departments to guarantee timely submission of reports and certifications.
Manage user access, processing updates, and acting as primary point of contact for key compliance programs.
Ensure effective communication flow by leveraging knowledge of organizational structure, business processes, and internal systems.
Manage vendor contracts, expenses, budget tracking, and resolve discrepancies in collaboration with finance partners.
Serve as a key department contact, troubleshooting issues, supporting projects, and coordinating with internal and external stakeholders.
Drive continuous improvement by maintaining SharePoint/Teams/Power BI content, supporting office technology, and enhancing work processes.
Build strong relationships across the organization, communicate clearly with diverse audiences, and contribute proactively to team and project success.

Benefits

Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
Employee stock purchase programs (availability varies depending on location).
Student Debt Retirement Savings Match Program (U.S. only). Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
Competitive yearly vacation allowance.
Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
Paid time off to care for family members who are sick or injured.
Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
On-site fitness facilities to help stay healthy and active (availability varies depending on location).
Employee discounts for online shopping, cinema tickets, gym memberships and more.
Additionally, some of our locations might offer:
Transportation allowance (availability varies depending on location)
Meal subsidiaries/vouchers (availability varies depending on location)
Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)