Senior Administrative Professional

Colliers Engineering & Design • Cary, NC

13d

About The Position

Colliers Engineering & Design is currently seeking a Senior Administrative Professional to join our team in Raleigh, NC.

This position supports assigned studio, executive, and office operations. This Senior Administrative Professional will support professional services teams in all related administrative tasks required for their successful business operations as assigned. This role generally includes calendar and event coordination, catering coordination, supply management, expense reporting, as well as general office and facilities support. This role will be intregral in developing and managing a team of administrative professionals in the Raleigh, NC office.

Requirements

• High School GED or equivalent.
• Minimum of five (5) years of administrative experience.
• Vendor coordination and events management required.
• Strong proficiency in Microsoft Office.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Nice To Haves

• Experience with administrative and operations tools and systems(BST, Concur, IronClad, Unanet) preferred.
• AEC experience preferred.
• Basic and general accounting knowledge preferred.
• Notary public preferred or willingness to obtain.

Responsibilities

• Supports tasks and maintains confidentiality.
• Serves as the liaison to both outside contractors and internal staff at all levels.
• Manages and maintains schedules, appointments and travel arrangements.
• Provides administrative support as assigned including, but not limited to, meeting cadence, meeting preparation, meeting scheduling, minutes and distributions, documentation support, team communications and project administration support activities.
• Maintains program or project related assignments; may include presentation drafts, project reporting, and following up on action items.
• Supports project-level tasks including archiving, processing check requests, and project close-out activities.
• Utilizes data management tools, reports and dashboards as assigned.
• Identifies opportunities to improve day-to-day administrative tasks with support of continuous improvements and efficiency initiatives.
• Plans and maintains team engagement activities, including morale-building and developmental events.
• Arranges schedules, travel, team and office events, meeting catering, and supports expense reconciliations.
• Assist with BST (accounting software), Concur (expense software), IronClad (contract management system) & Unanet (marketing software) tasks (timesheets, expenses, project initiation, etc.) as assigned.
• Supports key projects and initiatives within office operations.
• Provides general office administrative services and support including but not limited to: onboarding of new employees and contingent workers, answering questions regarding central sites, internal processes, and e-tools, coordinating international and domestic shipping, safety concern coordination, and liaising with facilities management, and front desk coverage as needed.
• Provides event support as required.

Benefits

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization and ongoing philanthropic opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED