Senior Administrative Associate - Global Corporate and Strategic Accounts

IDEXX • Westbrook, ME

2d • Hybrid

About The Position

IDEXX is seeking a highly organized, proactive, and professional Sr. Administrative Associate IV to support the Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast-paced, team-oriented environment.

The ideal candidate is tech-savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day-to-day operations.
This position will be based out of our Westbrook ME location.

Requirements

• You will need to be a master multi-tasker with the ability to shift priorities easily and often.
• You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list.
• Exceptional communication skills with close attention to detail.
• Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions.
• Technical skills and knowledge of the Microsoft Office platform, as well as confidence in troubleshooting video conferencing or meeting room audio visual challenges, are strongly encouraged.
• You must demonstrate a high level of service and professionalism.
• You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited.
• The ideal candidate will have three to five years of administrative or office experience in a corporate environment.

Nice To Haves

• Experience working in Smartsheet a plus but not required.

Responsibilities

• Provide high-level administrative support to the Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency.
• Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.
• Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions.
• Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.
• Manage projects of varying scope and complexity.
• Remain knowledgeable of business unit policies.
• Facilitate information flow among team members, answer questions and provide supply information as needed.
• Be a “go to” person for a dynamic, collaborative, and fast paced team globally.
• Work closely within a team of administrative professionals within VetSoft as well as throughout the organization.

Benefits

• We enrich the livelihoods of our employees with a positive and respectful work culture that embraces challenges and encourages learning and discovery.
• At IDEXX, you will be supported by competitive compensation, incentives, and benefits while enjoying purposeful work that drives improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees