Senior Administrative Associate

Texas A&M University System • College Station, TX

1d • $16 - $26 • Onsite

About The Position

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond. The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance. Salary: $16.04 - $25.75 per hour commensurate with experience. Job Description Summary: This position will be responsible for providing general assistance to one or more attorneys in the Institutional Compliance section of the Office of General Counsel.

Requirements

• High school diploma or equivalent combination of education and experience.
• Six years of related experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Interpersonal and communication skills.
• Planning and organization skills.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Review incoming correspondence for responses required, deadline dates, scheduling of meetings, etc.
• Prepare standard letters and forms and draft routine correspondence.
• Prepares draft significant matter reports.
• Finalize attorneys' correspondence, legal opinions, contracts, reports and other legal documents.
• Prepare responses to subpoenas.
• Maintain detailed database file on each active file, including all incoming and outgoing correspondence.
• Maintain attorneys' calendar, schedule appointments, and coordinate meetings.
• Coordinate attorneys' travel arrangements, prepare travel and leave forms, and submit expenses for attorneys' reimbursement.
• Answer telephone, direct requests and/or take messages.
• Prepare conference rooms and setup for meetings.
• Greet clients/visitors.
• Other duties as assigned.

Benefits

• competitive health benefits
• paid vacation, sick leave, and holidays
• a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS)
• if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor
• additional voluntary tax deferred annuity (TDA) options
• tuition assistance
• wellness programs to promote work/life balance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED