Senior Administrative Assistant

Johnson & Johnson•Raritan, NJ

32d•Hybrid

About The Position

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit. We are searching for the best talent for a Senior Administrative Assistant. This hybrid position is in Raritan, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine This position will provide outstanding administrative support and assistance to GCSO GU Oncology Global Commercial Leader and the GU Oncology Senior Director Leadership team.

Requirements

A minimum of a high school diploma is required.
A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
Strong organizational skills and attention to detail is required.
Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred.
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
Excellent communication skills are required.
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Nice To Haves

Expertise in Microsoft PowerPoint is preferred.
Experience with software based platforms, remote communications platforms and IT is highly desired
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.

Responsibilities

Daily Calendar coordination (GU Oncology Vice President), including scheduling and arranging meetings with internal and external partners. Works independently and proactively reviews calendar and anticipates needs.
Calendar coordination (GULT Senior Directors) – interviews, large events, organizing complex meetings
Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
Closely partner with internal teams to build and distribute pre-reads and training materials, when required
Domestic and international travel arrangements
Track communications and capture analytics
Event coordination
Proficiency in utilizing and innovating on current technology platforms, including; Microsoft apps – Teams, Copilot, One Note, Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Zoom, Global Connect, Workday, Our Source, e-marketplace
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
Maintain office environment and serving as single point of contact for facilities
Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
The Senior Assistant may scan e-mail for executives and highlight items for review or action.
The Senior Assistant may provide back up support to other Administrative Assistants.

Benefits

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year