Senior Administrative Assistant

Silicon Valley Clean Energy Authority • Sunnyvale, CA

18d

About The Position

Under general supervision, the Senior Administrative Assistant/Assistant Board Clerk performs a wide variety of responsible and technical administrative support functions for Silicon Valley Clean Energy (SVCE). This is an opportunity to be part of a dynamic team focused on public sector service and providing clean energy to customers in Santa Clara County.
This role serves as a first point of public contact for SVCE and requires frequent interaction with SVCE officials, community members, vendors and the public regarding official SVCE business, public meeting information, and general operations. The incumbent must exercise initiative, discretion, and good judgement in the analysis and resolution of issues that require technical or specialized knowledge of the organization. The incumbent must have strong project management skills and possess the ability to work independently while balancing multiple priorities.

The Senior Administrative Assistant/Assistant Board Clerk provides day-to-day agency-wide administrative support including meeting and calendar coordination, office supply orders, front desk coverage, management of Public Record Act Requests, and other duties as assigned. As an Assistant Board Clerk, this role will be responsible for assisting with a wide-range of Board governance and public meeting administration activities including preparation of minutes, assembly and editing of Board packet materials, and running Board meetings.

This role is designed to provide progressive exposure to Board Clerk functions and public agency procedures through assisted support, observation, and hands-on coordination under the direction of the Senior Executive Assistant/ Board Clerk. While future advancement is based on performance and organizational needs, this position offers a development pathway for those interested in public sector governance and compliance-focused work.

Requirements

• exercise initiative, discretion, and good judgement in the analysis and resolution of issues that require technical or specialized knowledge of the organization
• strong project management skills
• possess the ability to work independently while balancing multiple priorities

Responsibilities

• meeting and calendar coordination
• office supply orders
• front desk coverage
• management of Public Record Act Requests
• assisting with a wide-range of Board governance and public meeting administration activities including preparation of minutes
• assembly and editing of Board packet materials
• running Board meetings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees