Senior Administrative Assistant

Emergency Nurses•Schaumburg, IL

16d•Hybrid

About The Position

The Sr. Administrative Assistant is part of the executive support team that provides high-level support to all divisions under the direction of the Sr. Executive Assistant. They ensure the smooth operation of daily activities, coordinated support in different cross-division initiatives and projects and continued support of ENA volunteer groups. The Sr. Administrative Assistant role requires handling confidential information with discretion, managing projects, and ensuring that deadlines and priorities are met. ENA offers a flexible hybrid work schedule that allows employees the opportunity to work from the office two days a week and at home three days a week. We are headquartered in Schaumburg, Illinois.

Requirements

Bachelor’s degree or an equivalent combination of education and experience
Minimum 1-3 years of experience in an administrative position
Program and/or Project management experience
Customer service focus or experience
Excellent organizational and analytical skills
Demonstrated commitment to providing excellent customer service
Detail oriented
Exceptional collaborative communication and interpersonal skills
Team-oriented
Ability to prioritize multiple and varied tasks under pressure, within established deadlines
Excellent problem-solving ability and an ability to exercise a high level of discretion and independent judgement
Computer proficiency in Microsoft Suite of products
Experience managing Zoom and Teams video conferencing/webinars
Ability to interface with staff, board members, and external relationships in a professional manner.

Nice To Haves

Association experience
Experience with Monday or other project management platform
Experience with Salesforce or other CRM platform
Experience with Concur or other travel/expense coordination platform

Responsibilities

Supports assigned divisional leaders in the areas of meeting management, including agendas, notes and follow up actions. Manages division or project calendars, schedules appointments, and coordinates meetings.
Works in tandem with the Executive Support Team on high priority projects or initiatives that are cross functional, divisional or have higher volume support needs.
May arrange travel accommodations, and itineraries for department staff, ensuring all logistics are handled efficiently as necessary.
Prepares and reviews correspondence, presentations, reports, and other documents as needed for divisional and project meetings.
Provides administrative support for projects, committees, workgroups and other department initiatives, including the development of meeting materials, meeting logistics, travel arrangements, as well as posting messages or documents to web-based ENA member communities.
Maintains and organizes confidential files, documents, and records with the utmost discretion.
Handles special projects and tasks as assigned, providing support for key initiatives and priorities that involve division leadership or committee participation.
Contributes to the workplace culture that is consistent with the association’s culture statement and emphasizes the mission, vision, and values of the organization.
Displays a high level of accountability, taking responsibility for individual actions and the impact on the organization. Views oneself as a reflection of the organization by following through on commitments and accepting ownership.
Performs additional related duties as required or assigned.