Senior Administrative Assistant

Johnson & Johnson Innovative Medicine•Raritan, NJ

1d•Hybrid

About The Position

At Johnson & Johnson, health is everything. The company leverages its strength in healthcare innovation to prevent, treat, and cure complex diseases, develop smarter and less invasive treatments, and provide personal solutions. Through expertise in Innovative Medicine and MedTech, Johnson & Johnson aims to innovate across the full spectrum of healthcare solutions to deliver future breakthroughs and profoundly impact health for humanity. Guided by Our Credo, Johnson & Johnson is committed to its employees worldwide, fostering an inclusive work environment that respects diversity and dignity. This hybrid position, located in Raritan, NJ, is for a Senior Administrative Assistant within Innovative Medicine. The Innovative Medicine sector is driven by patient insights to fuel science-based advancements, with teams dedicated to developing life-saving medicines. This role will provide outstanding administrative support and assistance to the GCSO GU Oncology Global Commercial Leader and the GU Oncology Senior Director Leadership team.

Requirements

A minimum of a high school diploma is required
A minimum of 6 years of experience in an administrative capacity supporting senior management is required
Strong organizational skills and attention to detail is required
Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required
The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required
Excellent communication skills are required
Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required
Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Nice To Haves

Expertise in Microsoft PowerPoint is preferred
Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred
Experience with software based platforms, remote communications platforms and IT is highly desired
Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred

Responsibilities

Daily Calendar coordination (GU Oncology Vice President), including scheduling and arranging meetings with internal and external partners
Works independently and proactively reviews calendar and anticipates needs
Calendar coordination (GULT Senior Directors) – interviews, large events, organizing complex meetings
Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
Closely partner with internal teams to build and distribute pre-reads and training materials, when required
Domestic and international travel arrangements
Track communications and capture analytics
Event coordination
Proficiency in utilizing and innovating on current technology platforms, including; Microsoft apps – Teams, Copilot, One Note, Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Zoom, Global Connect, Workday, Our Source, e-marketplace
Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports
Achieve results in the absence of day-to-day mentorship
Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
Maintain office environment and serving as single point of contact for facilities
Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support
May scan e-mail for executives and highlight items for review or action
May provide back up support to other Administrative Assistants

Benefits

Consolidated retirement plan (pension)
Savings plan (401(k))
Vacation – 120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado – 48 hours per calendar year; for employees who reside in the State of Washington – 56 hours per calendar year
Holiday pay, including Floating Holidays – 13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year