Senior Administrative Assistant

DuPont

16d•Onsite

About The Position

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it’s providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world’s most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential support to our team at DuPont’s Experimental Station (200 Powder Mill Rd, Wilmington, DE). The successful candidate will oversee various administrative tasks, including expense management, onboarding new employees, and facilitating inter-departmental communication. This on-site role is critical for maintaining operational efficiency and requires collaboration with multiple departments.

Requirements

High School diploma or GED equivalent
Minimum of 5 years of proven administrative experience in a corporate environment.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Demonstrated ability to handle sensitive information with the utmost discretion.

Responsibilities

Review and approve employee expense reports, including those from international teams.
Prepare and process expense reports related to awards promptly.
Manage and Coordinate calendars for executives simultaneously
Process Confidentiality Disclosure Agreements (CDAs) and timekeeping adjustments (Time correction tickets).
Generate purchase requests and purchase orders (POs), coordinating vendor payments through SAP and SharePoint.
Assist with account payments in collaboration with the local SAP contact.
Order office supplies from designated vendors and monitor inventory levels.
Assist the onboarding process for new hires, ensuring an effective transition.
Coordinate recruitment efforts, including scheduling interviews and managing travel reservations.
Handle space requests and allocate resources efficiently.
Order computer equipment and maintain an organized inventory of supplies.
Submit service tickets for equipment maintenance.
Coordinate logistics for team meetings, including agenda preparation, room setup, organize catering for internal meetings/events, and materials organization.
Manage onboarding logistics such as IT access and scheduling initial meetings.
Develop and manage distribution lists for effective internal communication.
Facilitate visitor access and manage conference room schedules
Serve as a point of contact for team members regarding policies and procedures.
Participate in special projects and provide support for trade shows as required.
Schedule, reschedule and prioritize meetings based on urgency and importance
Coordinate across different time zones for remote and international participants
Anticipate scheduling needs and proactively suggest meeting times
Assist the sales team with Vespel® quote access forms for specific programs.