Senior Administrative Assistant

Johnson & Johnson Innovative Medicine • Horsham, PA

1d • Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant. This is a hybrid role available in Horsham, PA. This position will require 3 days in-office and 2 days remote. About Oncology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine The Sr. Administrative Assistant provides high‑level administrative and operational support to the Directors of Marketing for both Bladder and Prostate, ensuring the efficient management of daily priorities, communication flow, and organizational initiatives. This role requires excellent judgment, strong organizational skills, and the ability to manage sensitive information while coordinating across global teams and multiple stakeholders.

Requirements

• High school diploma required; Bachelor’s degree or formal administrative training preferred.
• A minimum of 2 years of administrative experience
• Proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams), collaboration tools, and expense systems.
• Strong experience with digital platforms and virtual meeting technologies.
• Exceptional organizational and prioritization skills with the ability to manage multiple priorities.
• Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels.
• Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently.
• Demonstrated agility and adaptability in a hybrid work environment.

Responsibilities

• Provides administrative support including meetings management, team management, travel & expenses, reporting, and communication management for the directors and the marketing teams.
• Meetings Management: Calendar management (i.e. schedule meetings, accept / decline meetings, communication surrounding meetings) Meeting conflict resolution & highlight urgent / immediate requests Coordinating interviews & 1:1’s Staff (Direct Reports) and Team Meetings Coordinate onsite and offsite team meetings, including sourcing venues, arranging catering, preparing agendas, and managing logistics. Assist with any documents required for key meetings and proactively obtain information required for meetings (i.e. presentations, pre-reads) Provide hospitality support, including greeting guests and managing catering setup and cleanup to create a welcoming, organized meeting environment.
• Team Management: Handles confidential matters requiring discretion and judgment On-boarding/Off-boarding (Employees, Contractors): New Hires, Terminations, Leave of Absences, Promotions, Transfers, & Return to Work Maintain organization charts and distribution lists Plan and execute team building events and celebrations for life events and key business milestones to strengthen team cohesion and culture. Coordinate gifts for team life events to reinforce a culture of recognition and support. Collaboration/coordination with other admins Assist in printing, copying, scanning, filing or destroying documents or mail Maintains office environment
• Travel & Expenses: Make all domestic/international travel arrangements and prepare documents for passport/VISA, including flights, hotel, car service, car rental, and train Process expense reports, including receipt management Oversee interview logistics and related travel coordination Coordinate PharmD travel and reimbursement processes, Manage Corporate Meeting Card (CMC) activity, including tracking expenses and supporting documentation. Provide support in resolving issues related to AmEx, phone services, IT, and vendor inquiries,
• Reporting: Coordinates, prepares, and edits reports and presentations Process purchase and check requests
• Communication Management: Disseminate team communications, including announcements and new‑hire updates, to maintain alignment and awareness across the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees