Senior Administrative Assistant

Seattle University

13d • $50,000 - $52,000 • Onsite

About The Position

Under the direction of the Director of Disabilities Services, this position is responsible for providing a wide range of administrative assignments while coordinating and facilitating a smooth and welcoming experience for students. The Senior Administrative Assistant serves as the first point of contact for the office and assists students as they navigate the University system. The position also manages budget activity, provides administrative support, and is responsible for scheduling and ensuring office processes and services run efficiently.

Requirements

• Two or more years administrative office support experience or equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Ability to multitask and maintain composure during stressful situations. Must be able to prioritize activities and accomplish multiple tasks in a fast-paced work environment.
• Able to work independently and as a team with excellent problem-solving and communication skills.
• Ability to effectively communicate with DS staff around operational work flows to identify if help is needed.
• Ability to promote positive relationships with students, staff, and faculty while maintaining confidentiality.
• Commitment to diversity and the university’s mission, vision, and values.
• Computer skills with ability to utilize and navigate between multiple systems including but not limited to Microsoft 365.
• Experience with word-processing, data entry, report generation, spreadsheets, and website maintenance skills as well as keen attention to accuracy and detail.
• Exhibit consistent, reliable attendance in support of office operations.

Responsibilities

• Oversee opening and closing operations for the Disability Services lobby and administrative front desk.
• Serve as the primary point of contact at the reception including interactions with students, staff, faculty, and parents both in person and on the phone.
• Manage reception and welcoming students.
• Manage virtual lobby ensuring coverage and timely response.
• Explain services to students. Assess student needs, assist and refer appropriately.
• Regular and predictable attendance and punctuality.
• Provide administrative support for DS Director
• Maintain calendar and schedule meetings for administrative team
• Manage requests and distribution of Accommodation/FTE letters
• Manage scheduling and hiring paperwork for ASL Interpreters and captioners
• Maintain Student Files and Database
• Maintain procedural documents
• Manage Slate/myDS scheduling integrations
• Perform the essential duties and responsibilities as well as other duties assigned by the DS Director under minimal supervision.
• Monitor and respond to Disability Services email and voicemail messages to main inboxes, routing messages to staff as appropriate.
• Communicate regularly with DS Director and actively participate in team meetings for effective problem solving and communication.
• Manage postal mail and faxes
• Update office informational brochures
• Assist in managing facilities requests and room relocations
• Update office informational brochures
• Assist in delivering strategic communication to students.
• Updating and maintenance of DS website, Redhawk HUB page, and Instagram page.
• Recruit and manage hiring paperwork for all student staff
• Train and supervise student workers.
• Create student worker schedules that support operational needs while respecting students’ course schedules.
• Review and approve student worker timesheets.
• Ordering and management of office supplies.
• Process billing for interpreters and captioners
• Arrange and process travel/professional development
• Manages budget activity
• Update Procard charges
• Write purchase orders
• Manage office purchases
• Maintain office memberships (WAPED, AHEAD, Bookshare, AccessText)
• Manage institutional licensing for accessibility software (Genio, AIM, Dragon, SensusAccess)
• Support implementation of accommodations - Accommodated Testing

Benefits

• Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.
• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees