Senior Administrative Assistant - RiverSource

Ameriprise Financial Services, LLC • Minneapolis, MN

1d • $26 - $36

About The Position

RiverSource has an outstanding opportunity for a Senior Administrative Assistant to support the Executive Leadership Team office and play an integral part in supporting a large, fast-paced, dynamic team. We are seeking an organized individual who is able to prioritize, has a sharp eye for detail and enjoys working in a collaborative team environment.

Requirements

• Associate (2-year) degree or equivalent.
• 3-5 years of relevant experience required.
• Proficiency w/ computer programs (MS Word, Excel, PowerPoint, Access) and administrative programs (Outlook, Ariba Buyer, XMS, Concur, etc.).
• Ability to multi-task, quickly change direction and independently prioritize work in order to support multiple people.
• Ability to anticipate needs and use independent judgement given limited availability of leader.
• Ability to exercise discretion due to accessing and handling confidential and sensitive information.

Nice To Haves

• Bachelors degree preferred
• Experience working with Adobe Pro.
• Project management experience and creating PowerPoint presentations.

Responsibilities

• Independently manage leaders' calendar and meeting prioritization.
• Schedule meetings and/or conferences by interacting with internal and external business partners to coordinate calendars, accommodations, meeting materials and supplies.
• May read and respond to emails and requests on behalf of the leader; ensure leader is informed of pending requests or requests where follow up is required.
• Provide back-up assistance to Executive Assistant when they are out of the office or need overflow support.
• Prepare expense reports, invoices, presentations, internal and external communications, travel arrangements, and other reports as needed.
• Coordinate and administer department programs (recognition, supply management, etc.), Town Halls, offsites, and special events or conferences.
• May provide leadership to peers including coaching and mentoring.
• Respond to ad hoc requests including copying and provide project and program support representing the team (researching issues or questions about policies or practices, coordinate a conference, etc.).
• Perform administrative and project management support for VP and other leaders and team, including responding to requests and exercising judgment in prioritization of work on behalf of the team.
• Educate department on technology updates (conferencing capabilities, upgrades, etc.).
• Collaborate with RiverSource administrative team to complete projects efficiently.
• Provide new hire training and/or mentoring to administrative staff within department or business unit.

Benefits

• We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees