Senior Administrative Assistant

Lessen•Chicago, IL

6d•$60,000 - $65,000•Onsite

About The Position

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessenâs technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystemâincluding investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. Summary The Senior Administrative Assistant provides high-level administrative and operational support to executives and assists in the efficient function of the office. This role will report to the Senior Director of Administration with an indirect report to the Senior Workplace Manager.

Requirements

Excellent time management, organization, and prioritization skills required
Ability to demonstrate flexibility and resilience in dynamic situations
Attention to detail and ability to accurately execute in a fast-paced environment
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required
High School Diploma or GED
Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.
In-Office Requirements: 4 days per week

Nice To Haves

Experience with RAMP Expense system a plus
Experience with Egencia Travel platform a plus

Responsibilities

Provide high level administrative support to the Executive team.
Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans.
Build relationships with key partners, both internally and externally
Participate in special projects and taskforces, as assigned.
Prepare and submit expense reports on behalf of the executive
Foster a positive team environment.
Ensure confidentiality of internal and external data
Assist with employee engagement events
Order and monitor office/kitchen supplies and order replacements as needed
Assist with arranging and overseeing onsite vendors.
Stocking of supply rooms and kitchens while keeping organized
Maintain tidiness of kitchens and boardroom
Ensure boardroom is prepped with refreshments and snacks as needed for the executive team.
Manage officemanagement.com email box to review all requests
Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors.
Act as main point of contact for office employees to ensure that security is aware of all visitors.
Oversee mailroom as directed by Senior Workplace Manager