Senior Administrative Assistant

Agility Robotics • Pittsburgh, PA

45d

About The Position

We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide critical day-to-day support to our extended senior leadership team. This role requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise. The ideal candidate is a connector and a problem-solver who takes initiative and can work cross-functionally. They are someone who improves processes, drives collaboration, and supports the team's operational excellence to ensure the leaders they support are operating at maximum efficiency.

Requirements

• 4-6 years of executive or senior administrative support experience (tech industry preferred).
• Proven ability to drive process improvements and manage complex, cross-functional priorities.
• Exceptional communication and relationship-building skills across all organizational levels.
• Demonstrated discretion, adaptability, and sound decision-making in fast-moving environments.
• Proficiency in Google Workspace, Slack, Zoom, and other collaboration tools.
• Trusted partner and culture carrier who promotes accountability and continuous growth.

Responsibilities

• Manage complex calendars, meetings, travel, and communications with precision, discretion, and foresight.
• Lead improvements in tools, workflows, and processes to enhance efficiency and alignment across teams.
• Anticipate priorities and apply sound judgment in high-stakes or ambiguous situations.
• Drive coordination of cross-functional projects, events, and leadership initiatives.
• Oversee expense reporting, budget tracking, and vendor coordination to ensure operational excellence.
• Model company values through professionalism, accountability, and clear, influential communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Machinery Manufacturing
• Education Level: No Education Listed
• Number of Employees: 101-250 employees