Senior Administrative Assistant

Bowman Consulting Group, Ltd. • Richmond, VA

2d

About The Position

Bowman has an opportunity for a Senior Administrative Assistant to join our team in Richmond, VA.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Support the diverse civil engineering, land survey and planning teams through all phases of business including administrative support, proposals and response letters, work and change orders, submittals, and research.

Requirements

• High School diploma or equivalent GED required, bachelor's degree or commensurate relevant experience preferred.
• Five or more (5+) years of experience in an administrative role, including a minimum of two (2) years administrative experience in the land development industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Satisfactory driving record as determined by the Company and a current, valid State driver's license.
• Professional appearance, approach, and demeanor.

Nice To Haves

• Knowledge of accounting practices and report generation preferred.
• Experience with proposal generation preferred.

Responsibilities

• Receive general instruction on key objectives for execution.
• Receive direction as needed, and especially complex assignments, modified techniques, and new approaches on assignments with conflicting criteria.
• Work is completed using advanced techniques and principles and is reviewed by more senior staff to ensure application of sound professional judgement.
• May review work produced by junior staff for quality assurance.
• Communicate with internal and external clients, Project Managers, and other staff on project related matters.
• Research and prepare reports relating to departmental projects and activities.
• Recommend innovative processes to improve the efficiency and effectiveness of the office.
• Perform special projects as assigned.
• Compose cost proposals, change orders, and other correspondence.
• Assist Senior Managers in the preparation of spreadsheets for reports and presentations.
• Organize and maintain file systems, file correspondence, and other records.
• When necessary, order and maintain office supplies.
• Coordinate and arrange meetings and/or special events, prepare agendas, and reserve and prepare facilities for meetings, which may include managing guests and clients.
• Perform other administrative duties such as coding documents, copying, binding, collating, data entry, etc.
• Prepare plan submittals to various municipalities, utility companies, and government agencies, as well as complete necessary accompanying applications.
• Coordinate with clients on the submittal of applications including fees and application signatures.
• Make project submittals to municipalities and government agencies.
• Act at times as the liaison between work groups and outside stakeholders such as suppliers and clients.
• Act as liaison with corporate headquarters, disseminating information to local office staff accordingly.
• Draft documents such as instructions, spreadsheets, presentations, and reports.
• Assist other administrative team members as needed.

Benefits

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts
• Eligibility for certain benefits may vary based on position, location, and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED