Senior Administrative Assistant to SVP of dCarbon Ventures

BKV Corporation•Denver, CO

13h•$54,000 - $95,000•Hybrid

About The Position

The Administrative Assistant to the SVP, dCarbon Ventures (DCV)at BKV is primarily responsible for managing the SVP’s calendar, coordinating meetings/travel, coordinating events, and keeping track of emails and expenses. The Administrative Assistant is great at understanding the needs of the executive and can balance protecting the executive’s time with building relationships with the team. Th is role requires someone who finds proactive ways to save time for their executive. They must have the ability to support a high volume of quickly changing travel plans, assist with planning team events, and keep the executive organized and prepared. Must exhibit a high degree of trustworthiness and discretion. Demonstrates integrity, accountability, resilience and patience; upholds BKV standards, values and culture.

Requirements

Understanding of CCUS industry standards, market trends, emerging issues, regulatory requirements, and entities relevant to industry events and projects is a plus.
Ability to make quick, informed decisions, especially when the executive is unavailable.
Ability to manage time-sensitive activities and balance executive priorities.
Ability to act in the best interests of the executive without breaching trust or confidentiality.
Proficient in Microsoft Office and job-related applications.
Ability to use insights from digital tools to improve performance .
Ability to thrive in a dynamic fast-paced environment.
Ability to work independently and as part of a team.
Demonstrated interpersonal, collaboration and communication skills.
Demonstrated attention to detail, organization and prioritization skills.
Basic cognitive and problem-solving skills.
Growth mindset with a demonstrated ability to innovate, embrace change and have grit.
High school diploma or GED required.
Associate or bachelor’s degree preferred.
A minimum of 5 years' experience as an assistant to a senior leader

Nice To Haves

Previous experience supporting an executive at a publicly traded company is a plus

Responsibilities

Manage calendars, schedule appointments, and organize and keep track of the executive’s time.
Handle phone calls, emails, and other correspondence, filtering important communications.
Book complex travel (flights, hotels, transportation) arrangements that align with the executive’s needs and preferences, including last-minute changes.
Schedule, organize, and coordinate internal and external meetings, ensuring all logistics (such as venue booking, catering, attendee communication) are in place. May be asked to prepare agendas, take minutes, and follow up on action items.
Ensure executive is well-prepared for meetings, with necessary documents or briefings.
Serve as the primary point of contact for the executive’s scheduling and meeting coordination and exercise discretion in managing and prioritizing other inbound requests to protect the executive’s time and focus .
Respond to inquiries on behalf of the executive, drafting responses when appropriate.
Assist with ensuring invoices are approved in a timely manner
Prepare status updates, help organize resources and follow up with team members.
Organize and maintain important files, contracts, and documents. Ensure that confidential information is handled appropriately, following company policies.
Organize and manage events, meetings, or conferences that the executive is involved in, including but not limited to the team offsite 2-4 times a year.
Complete expense reports for executive.
Provide light support to other high-level leaders, potentially in the form of expense reports and other administrative tasks.
Partner with Front Office Administrative Assistant with travel support for visiting employees, including desk booking, communication of procedures, and apartment management, booking, maintenance, and policy adherence.
Provide critical front desk coverage when Front Office Administrative Assistant is out. Monitor the intercom, coordinate OOO and lunch time with the Receptionist, share onsite office slowdown coverage and high-volume events coverage (such as Town Halls).
Support the administrative team with additional expense reports, invoicing , being the onsite contact for remote and OOO administrative team members, and other administrative matters as needed
Collaborate with other BKV offices for initiatives
Perform other duties as requested.