Administrative Assistant to COO

HOODS UNLIMITED, INC

5d•Onsite

About The Position

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to the COO to support day-to-day operations and executive priorities. This is a critical role that acts as the right hand to the COO, ensuring alignment, efficiency, and execution across multiple departments. This position requires someone who can manage competing priorities, protect executive time, and operate with a high level of ownership and discretion. The ideal candidate is a strong communicator, a problem solver, and a true team player who thrives in a fast-paced environment.

Requirements

A true go-getter who takes initiative without needing constant direction
Someone who can anticipate needs and solve problems before they arise
Strong ability to prioritize and protect executive time
A team player who can work across multiple departments and personalities
Excellent listening skills and attention to detail
Clear and professional communication skills (written and verbal)
High level of organization, accountability, and follow-through
Ability to handle confidential information with discretion
Comfortable wearing multiple hats in a dynamic environment
Previous experience as an Assistant or in a high-level administrative role preferred
Strong proficiency in Microsoft Office, Google Workspace, and communication tools
Ability to manage multiple priorities and deadlines effectively

Nice To Haves

Experience supporting executives or leadership teams is a plus

Responsibilities

Manage and optimize the COO’s calendar, schedule, and priorities
Coordinate travel arrangements, logistics, and itineraries
Oversee and manage email, phone calls, and text communication on behalf of the COO
Schedule, organize, and coordinate internal and external meetings
Prepare the COO for meetings by gathering relevant information, reports, and context
Attend meetings, take detailed notes, and ensure follow-up on action items
Serve as the COO’s point of coordination across departments and direct reports
Support the COO’s direct reports by assisting with communication, organization, and execution needs
Organize and coordinate staff events, meetings, and company logistics
Assist in generating reports, presentations, and operational updates
Act as the COO’s “eyes and ears”—identifying gaps, issues, and opportunities within the organization
Help ensure alignment with company goals, priorities, and execution standards
Take ownership of special projects and new initiatives as needed