Senior Administrative Assistant - Office of the CFO

Ameriprise•Minneapolis, MN

26d•$70,000 - $120,600

About The Position

Provide senior administrative support to the Chief Financial Officer. Responsibilities include review leader's email, manage end to end duties for the calendar such as scheduling meetings, loading meeting materials, etc. travel arrangements, expense reports/invoices. Key Responsibilities Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies. Effectively prioritize the CFO’s time and logistics to ensure internal business needs are addressed and external commitments are managed appropriately. Manage and review CFO's email to collect meeting materials . Interact with board members, key external stakeholders, vendors, and regulators on a limited basis. Prepare CFO’s travel arrangements, expense reports, invoices, and other misc. reports. Work with Tax department on travel tax implications and multi state withholding. Minimal travel may be required based on the support needs of the leader.

Requirements

Minimum 3-5 years senior administrative support experience, including supporting C-level executives.
Expert proficiency with Microsoft Office including experience with cloud-based environments (web-based applications such as One Drive) and strong outlook experience.
Strong attention to detail as well as demonstrated efficiency and multi-tasking skills required.
Sound verbal and written communication skills.
Ability to anticipate needs and make independent judgments on behalf of the executive leader.
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members and Senior Executives.
Proven ability to build relationships with all levels within the organization.
Make appropriate, informed decisions regarding priorities and available time.
Ability to complete a high volume of tasks and projects with little or no guidance.
Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
Ability to not only navigate but thrive in an extremely fast passed and ever changing environment.
Ability to exercise discretion due to the handling of extremely sensitive information.
Excellent judgment is essential.
Strong time management skills.
Self-motivated and customer centric.
Strong interpersonal skills.

Nice To Haves

Bachelor’s degree

Responsibilities

Schedule meetings by interacting with internal/external clients/partners to coordinate calendars, accommodations, meeting materials and supplies.
Effectively prioritize the CFO’s time and logistics to ensure internal business needs are addressed and external commitments are managed appropriately.
Manage and review CFO's email to collect meeting materials .
Interact with board members, key external stakeholders, vendors, and regulators on a limited basis.
Prepare CFO’s travel arrangements, expense reports, invoices, and other misc. reports.
Work with Tax department on travel tax implications and multi state withholding.