Senior Administrative Assistant - Investment Teams

Ameriprise Financial Services, LLC • Boston, MA

23d • Hybrid

About The Position

We are hiring for a unique opportunity to work in the heart of an investment team, coordinating all aspects of their day-to-day administration needs. You will help ensure smooth, efficient operations while gaining exposure to the investment business in a fast paced, highly collaborative environment. This position is ideal for someone who is organized, proactive, and eager to learn and grow in an administrative career, as well how the investment business functions - training and support will be provided.

Requirements

• Associate degree; or 3-5 years of work experience.
• Strong knowledge and application of Microsoft suite of programs (Word, Excel, PowerPoint, Outlook, Teams).
• Experience coordinating complicated travel, both domestic and international.
• Excellent organization skills, attention to detail and success in working across multiple teams, offices, and time zones.
• Ability to anticipate business needs, prioritize independently, multi‑task, and adapt quickly to shifting priorities while supporting multiple people.
• Strong interpersonal skills are necessary to interact with multiple teams and individuals at various professional levels and locations.
• Strong verbal and written communication skills are essential.

Nice To Haves

• Bachelor’s degree preferred or equivalent years of experience.
• Experience with administrative programs: Ariba Buyer, Concur, etc.
• Financial services industry experience is favorable and/or basic level of understanding of the financial markets would be beneficial.

Responsibilities

• Provide day-to-day coordination and support of department and project activities to ensure key tasks and deadlines are met.
• Manage individual leader(s)/team calendars and meeting logistics, including scheduling across multiple time zones.
• Coordinate domestic and international travel, ensuring compliance with policies and alignment with meeting schedules and priorities.
• Create, submit, and track expense reports, ensuring travel purposes are properly documented and expenses comply with company policy.
• Support ad hoc requests, team initiatives, and small projects.
• Research, respond, and resolve questions regarding department processes and policies.
• Collaborate with other functional areas to quickly resolve issues and accomplish responsibilities.

Benefits

• We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree