Administrative Assistant, Investment Banking

RBC • Houston, TX

2d

About The Position

What is the Opportunity? We are seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership and cross-functional teams. The ideal candidate will bring strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment. What will you do? Provide direct support to junior and senior level executives within the Global Investment Banking group. Distribute mail and coordinate courier service as needed. Answer and screen telephone calls in a courteous and professional manner. Make domestic and international travel arrangements and handle changes as needed. Manage executive calendars and scheduling. Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.). Prepare, track and manage expense reports via expense reporting system – this is a high priority. Act as backup to other department staff members as needed – this is a high priority. Perform other duties or special projects as assigned. Proactively identify operational risks/ control deficiencies in the business. Review and comply with Firm Policies applicable to your business activities. Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and relevant risk and control functions promptly.

Requirements

• 5-10+ years relevant/Administrative Assistant experience.
• Ability to prioritize and manage multiple tasks and projects.
• Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint), Concur and CRM Salesforce.
• Strong oral and written communication skills.
• Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels
• Good organization, follow-through, attention to detail and problem-solving skills.
• Ability to take initiative, function independently, and work in a team.
• Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills.
• Ability to handle sensitive and confidential information with discretion
• Ability to work overtime as needed.

Nice To Haves

• Bachelor’s Degree and experience in financial services, or a regulated industry is advantageous

Responsibilities

• Provide direct support to junior and senior level executives within the Global Investment Banking group.
• Distribute mail and coordinate courier service as needed.
• Answer and screen telephone calls in a courteous and professional manner.
• Make domestic and international travel arrangements and handle changes as needed.
• Manage executive calendars and scheduling.
• Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.).
• Prepare, track and manage expense reports via expense reporting system – this is a high priority.
• Act as backup to other department staff members as needed – this is a high priority.
• Perform other duties or special projects as assigned.
• Proactively identify operational risks/ control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and relevant risk and control functions promptly.

Benefits

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.
• We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level