Senior Administrative Assistant - BoE- IT Dept.

Bristol Public Schools • Bristol, CT

32d

About The Position

Responsible for secretarial duties associated within the IT Department.

Requirements

• High School Diploma or General Education Degree (GED) preferred.
• Previous office experience desirable.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively with parents, staff and students.
• Ability to work with mathematical concepts appropriate to the position.
• Basic knowledge and experience with job related computer hardware and software applications.
• Demonstrated ability to operate a Windows computer and related software including: Microsoft Office, Google Docs & Sheets, financial systems such as Munis, and others as required.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
• Ability to troubleshoot and resolve dynamic problems.
• Ability to establish and maintain effective working relationships with students, staff and the community.
• Ability to perform duties with awareness of district requirements and Board of Education Policies.
• Typing and word processing; filing, stenography desirable; good telephone techniques; general office skills; adaptability; operation of office machines; accuracy; good public relations skills.

Responsibilities

• Work with supervisor, technical, and professional staff to prepare, operate and disperse budgets district-wide for technology services.
• Maintain records of budget transactions for and computer services and reconcile budget expenditures and balances daily.
• Facilitate technology equipment procurement and software purchasing for departments district-wide.
• Work with supervisor, BOE technical staff, computer leasing vendors, and computer deployment vendors to execute school district leasing of computers and other technology equipment.
• Compilation of equipment specifications and transmission to vendors
• Calculating projected leasing costs and budget related impacts
• Calculating deployment costs and budget related impacts
• Creating a time table and related documentation for deployment
• Compilation of deployment specifications and transmission to vendors
• Work cooperatively with business office staff, school personnel and vendors as necessary.
• Maintain and process personnel attendance records and time sheets.
• Work with warehouse staff to facilitate the intake, movement, and disposal of technology equipment..
• Verify and document deliveries to the BOE and schools with regular follow up to vendors and school staff as necessary.
• Organize and process shipments to schools.
• Assist in maintaining databases of districtwide AV and computer equipment.
• Maintain database of districtwide computer software.
• Prepare reports as required.
• Coordinate repair and service requests from schools and teachers with contracted vendors and technical staff members.
• Assist staff with equipment specifications and technology needs.
• Respond to inquiries from staff and the public.
• Assist staff in accessing the Technology Center services.
• Operate office technology and printers.
• Performs other duties as required by supervisor.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: High school or GED