Senior Administrative Analyst

City of Concord (CA)•Concord, CA

43d•Onsite

About The Position

The City of Concord is currently seeking to fill one Senior Administrative Analyst vacancy in the Public Works Department. The Senior Administrative Analyst will be responsible for managing the administrative functions for Public Works. Ideal candidates have strong background in budget, financial analysis, project management and contract administration. This position is required to work on site full time, five days per week; it is NOT eligible for a 9/80 schedule or hybrid work schedule. The Public Works Department: The Public Works Department strives to develop and provide a variety of customer driven maintenance services and programs to protect the City's investment of infrastructure, public facilities, and equipment; and ensure the health and safety of Concord's community in the most efficient and cost-effective manner. The Department is comprised of 89 full time staff across multiple divisions: Administration, Facilities Maintenance, Infrastructure Maintenance, and Parks Services, and Transportation. The Administration Division provides customer service to both internal and external customers. This includes internal administrative and clerical support as well as responding to concerns from the public, ranging from report of graffiti or illegal dumping to problems with City streets or parks. The division is additionally responsible for contracts, agreements, insurance, and invoice procedures and support, as well as interfacing with other agencies in the reporting of issues or problems.

Requirements

Has a strong background in budget preparation and tracking
Has knowledge of Proposition 218 and experience ensuring compliance as it pertains to utility rates
Has experience in contract management
Has experience preparing reports, including preparing staff reports to City Council and other governing boards
Possesses grant writing and grant management experience
Possesses supervisory and performance management experience
Possesses project and program management experience
Possesses extensive high-level customer service experience
Is a highly motivated self-starter
Has a keen eye for detail
Possesses excellent verbal and written communication skills
Embraces, promotes, and is guided by the City's Mission, Vision and Values
Thorough knowledge or principles, methods, and trends of public and business administration, including organization, fiscal management, and research methodology.
Ability to perform varied and responsible assignments involving the use of initiative and independent judgment under minimum supervision; to provide supervision and coordinate the work of other professionals; to effectively collect and analyze complex and sensitive information, and to draw valid conclusions; to understand, interpret and apply appropriate rules, regulations and procedures; to summarize facts and recommendations accurately; to prepare clear and concise written reports; to make effective public presentations; to understand and carry out oral and written instructions; and to establish and maintain cooperative relationships with those contracted in the course of work.
Possession of a Bachelor's degree in finance, accounting, public or business administration, or a related field.
Four (4) to six (6) years of increasingly responsible professional experience in finance, budgeting or accounting, including at least two (2) years of experience performing financial analysis in a public agency.
A valid California Driver's License and a satisfactory driving record are conditions of initial and continued employment.

Responsibilities

Developing program budgets, monitoring expenditures, preparing and reconciling financial statements for the Public Works Department and associated Capital Improvement Projects.
Developing and analyzing complex models and relational databases using statistical methods to provide summary data, dashboards, and reports and projections on expenditure, revenue, and human capital utilization.
Assisting in financial analysis and reporting; assisting with preparation of detailed and complex management reports.
Conducting utility rate analysis, enterprise fund management, and identifying opportunities for revenue enhancement and fee structuring.
Coordinating administrative and procedural actions for a landscape and lighting district.
Implementing a workplace safety training program.
Developing and monitoring departmental performance measures.
Analyzing and interpreting existing, newly enacted and proposed local, state, and federal legislation and regulations for financial and programmatic impacts on the agency.
Partnering with other City departments in the development, support, and execution of Capital Improvement Projects (CIP).
Creating consistent procedures for routine management functions, including the roll out of project reporting, and drive the implementation of internal initiatives related to the Department's management plan.
Assisting Public Works management in preparing staff reports, presentations to outside agencies, administration of competitive bid processes and development and evaluation of management and administrative policy.
Performs responsible administrative support to the assigned department, serving as a liaison on administrative matters between the department and other City departments, committees, and citizen groups.
Conducts complex research projects, gathers and analyzes data, writes reports, and makes recommendations on a variety of departmental subjects.
As assigned, reviews established procedures, systems and standards, and makes recommendations on problems of organization, staffing, and related management activities.
Reviews memoranda, reports and similar material for the purpose of summarizing and making recommendations concerning them.
May assist departmental head in determining priorities, methods, standards, and sequences of work necessary to achieve objectives.
Analyzes and develops process, procedures, and forms in work simplification, computer application, and methods of improvement.
Coordinates and assembles a variety of information and statistical data for inclusion in reports.
Acts as staff to assigned committees by preparing meeting agendas, reports, monitoring programs, and presenting proposals and recommendations.
Attends departmental staff meetings and provides staff assistance by conducting research and writing reports for meetings.
Provides information to staff and the public related to assigned activities; prepares press releases and makes presentations at public meetings.
Provides supervision and training to employees in the work unit.
May assist in the preparation and administration of the budget.
Answers correspondence and prepares financial and statistical information as assigned.
Assists in the coordination and preparation of City-wide operating budgets; provides procedures, requirements, instructions, and schedules for budget input and preparation; directs and implements modifications to budget, position control, and financial systems; and may participate on the financial system committee and the budget review team.
Assists in the coordination, preparation of financial documents used to select capital and transportation improvement projects; provides procedures, requirements, instructions and schedules for CIP/TIP input and preparation; directs and implements modifications to CIP/TIP budgets, and supporting financial systems.
Prepares operating revenue forecasts and analyzes the availability of grant revenues for CIP/TIP; analyzes and updates as necessary the City's fees and charges.
Prepares and coordinates ten year financial plans for all funds, as needed.
Prepares customized financial management reports; recommends corrective actions for resolution of budget performance issues.
Develops and maintains a position control system providing wage and benefit cost analysis information for all personnel; incorporates position control results into budget documents and projects impacts on ten year financial plans.
Recommends changes to departmental policies and procedures, systems and standards; participates in organization, staffing and related management activities.
Supervises staff in assigned functions; oversees program staff during budget preparation; establishes work priorities and schedules; negotiates, schedules, and monitors contracted services.
Provides training in the use of computerized financial systems and budget development procedures.
Reviews and approves expenditures within budget guidelines.
Monitors financial data collection systems.

Benefits

Participation in CalPERS pension, tiered based on date of hire
A variety of health care plans or a cash-in-lieu benefit of $200 if waiving coverage
City-paid dental insurance; employee-paid vision insurance
Vacation accruals starting at 15 days per year, 12 days of sick leave per year, 11 paid holidays per year, plus 80 hours of administrative leave per year available upon completion of probation
Generous tuition reimbursement program
401(k) and 457 deferred compensation plans, including an employer paid contribution of 3% plus $2000 annually
Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs
Life insurance in the amount of twice the annual salary (up to $400,000 max) and disability insurance
A wellness program that offers fitness classes, annual health expos, health and nutrition education, as well as a variety of mental health resources

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