Senior Admin Support Specialist

University of Oklahoma•Norman, OK

1d•Onsite

About The Position

Join the Center for Public Management (OU CPM) at the University of Oklahoma, where your work contributes to improving the lives of Oklahomans every day. As a unit within the College of Continuing Education, OU CPM has supported public sector organizations since 1994 through high-quality training, research, and consulting services. We champion professional and programmatic development while fostering an environment of continuous growth, innovation, and opportunity. If you are driven by meaningful work and enjoy helping teams excel, this is where your passion meets purpose. About the role This position serves as a key administative partner for both the CPM Administrative Office and CPM Human Resources Department. The ideal candidate is highly organized, attentive to detail, and comfortable managing multiple tasks in a dynamic environment. Experience in event coordination and proficiency with tools such as Microsoft Office, Qualtrics, SharePoint, Visio, and InDesign are valuable assets.

Requirements

High School Diploma or GED, AND: 24 months office, clerical, or administrative experience.
Knowledge of office procedures
General office and customer service skills
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work independently and as a team player
Ability to complete tasks in an efficient and timely manner
Must be detail oriented for accuracy of data and information
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations
Ability to communicate verbally and in writing
Valid driver's license may be required for work in certain areas for the performance of specific job duties. (Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license)

Nice To Haves

25+ months experience in clerical capacity
Advanced experience in Microsoft Office
Proficient in Qualtrics and InDesign

Responsibilities

Plans and organizes meetings and programs, including coordinating CPM Employee Orientation event.
Maintains CPM SharePoint and develops Monthly Newsletter
Maintains office files that may be of a confidential nature.
Schedule various appointments for office personnel and ensures administrative details are completed.
Receives incoming calls for office personnel and refers to appropriate person. Records messages or responds to caller with routine information. Serves as a contact person for other employees or the outside public.
Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
Prepares various reports and makes copies and assembles materials.
Serves as a contact person for the other employees or the outside public
May assist the payroll coordinator.
May run errands for the department
Makes travel arrangements
Performs related duties as assigned to successfully fulfill the function of the position.