Senior Accounts Receivable Specialist
About The Position
FirstCarbon Solutions (FCS), an ADEC Innovation is searching for a Senior Accounts Receivable Specialist (CG06) to join our team. The ideal candidate will have will have Deltek Vision experience and a strong background in accounting and administrative functions, be familiar with organizational policies and procedures, and exhibit independent judgment in managing workflow within the Accounting/Finance Division. This position partners closely with Project Managers, Project Directors, and the Project Operations Manager to ensure accurate billing, timely collections, and a smooth client experience. FCS, an ADEC Innovation, is focused on improving the world we live in. It's our goal to improve the lives of all the people we work with, whether they are clients, partners, or colleagues. Come join our team of amazing professionals dedicated to making the world a better place! This role is an evergreen position, meaning we are always looking for talented individuals to join our team. Applications for this position are continuously accepted and reviewed on a rolling basis. FCS offers competitive salaries and robust benefits with opportunities for personal and professional development. If you want to work in a collaborative, creative work environment where you can provide meaningful contributions while being challenged to grow on the job, then you are encouraged to apply using the application link on the site where you found this posting! To learn more visit us at https://www.firstcarbonsolutions.com/join-us/ [https://www.firstcarbonsolutions.com/join-us/]
Requirements
- Minimum of 3 years of progressively responsible experience in accounting, finance, or billing‑related roles.
- Experience working in a project‑based, client/consultant business environment.
- Strong working knowledge of Microsoft Office applications; experience with Deltek Vision or similar ERP systems preferred.
Nice To Haves
- Associates degree in Accounting, Finance, Business, or a related field preferred.
- Experience with Deltek Vision or similar project‑based ERP systems preferred.
Responsibilities
- Review monthly billing draft documents and determine billable items for each project based on contract terms, project status, and internal guidance.
- Create and lead monthly billing meetings with Project Managers to review draft billing packages and confirm accuracy.
- Prepare marked up billing drafts and route them to Project Directors for approval.
- Provide approved billing drafts to the Manila Finance Team for final invoice preparation.
- Review invoices prepared by the Finance Team for accuracy, completeness, and alignment with project budgets and contract requirements.
- Assemble and process complete client invoice packages, including required backup such as progress reports, project labor detail reports, and supporting documentation.
- Email finalized invoice packages to clients and upload them to client portals as required.
- Maintain and update the Master Client Portal Workbook to track portal requirements, login details, and submission statuses.
- Backup for project setup for the Manila team
- Monitor aging reports and proactively contact clients regarding past due invoices.
- Document all client communications, responses, and follow up actions in the accounting system.
- Collaborate with Project Managers and the Accounting Supervisor to resolve client questions, disputes, or invoice discrepancies.
- Track and escalate collection issues when necessary to ensure timely resolution and cash flow stability.
- Work closely with Project Managers to understand project billing structures, contract terms, and client expectations.
- Coordinate with the Accounting Supervisor to address complex billing issues, revenue timing, and client escalations.
- Support continuous improvement of billing workflows, documentation standards, and AR processes.
- Provide backup to Finance Team during PTO
- Perform additional assignments, as directed
Benefits
- Up to 100% employer paid premiums employee medical (with buy-up options) and up to 55% coverage for eligible dependent(s)
- Up to 80% employer-paid dental and vision covered premiums for employees. Eligible dependent coverage also available.
- Employer-sponsored Group Life and AD&D insurance with discounted voluntary coverage also available
- Employer covered Short- & Long-Term Disability insurance
- Employee Assistance & Wellness Programs (EAP)
- 401(k) & Roth retirement savings accounts (see HR department for details on contributions and exclusions)
- Pet insurance discounts
- Volunteer programs, committees, and opportunities
- Mentorship program and Work/Life Balance initiatives
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
