Senior Accounts Payable Manager

YMCA Of Greater Seattle • Seattle, WA

9d • $80,000 - $85,000 • Onsite

About The Position

Oversees the operations of the Accounts Payable (AP) team for the Organization, managing disbursements, vendor payments, and related processes. Supervises the AP team, invoice management, AP related software modules, document storage, workflows, employee reimbursement process, and corporate purchase card system with bank and YMCA staff. This role requires a high level of accuracy, attention to detail, time-management skills, and autonomy.

Requirements

• Three to five years of progressive experience in Accounts Payable, with at least 2 years in a managerial or supervisory role.
• In-depth knowledge of accounts payable principles and practices.
• Proficient in accounting software and Microsoft Office Suite.
• Proficient in Microsoft Excel (pivot tables, XLOOKUP, etc.).
• Effective time management skills and the ability to multi-task.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Superior customer service with strong written and verbal communication skills.
• Prefer knowledge of and previous experience with diverse populations.

Nice To Haves

• Experience collaborating with Procurement strongly preferred.
• Bachelor’s degree in accounting, business or related field preferred.

Responsibilities

• Review and process a high volume of vendor invoices accurately and in a timely manner.
• Verify invoice accuracy, ensuring proper coding, approvals, and adherence to guidelines.
• Manage the vendor bill approval workflows and maintain the vendor database within the accounting system.
• Audit data entry of other AP team members.
• Oversee the weekly check and payments run, this includes printing and distributing paper checks, processing of electronic payments, and communicating remittance information to vendors.
• Work closely with Contracts Analyst to ensure independent contractor agreements are in place prior to payments.
• Work with vendors and other YMCA branch staff to resolve invoice discrepancies and reconcile monthly vendor statements.
• Manage vendor and YMCA branch relationships, addressing inquiries, and resolving payment discrepancies.
• Oversees the corporate purchase card (p-card) program and employee reimbursement system. Verify receipts and compliance with expense reimbursement guidelines.
• Conduct p-card internal audits to ensure YMCA staff compliance.
• Prepare the monthly p-card integration to the general ledger. Ensure GL codes are accurate.
• Lead, train, and mentor a team of accounts payable staff, providing guidance and support to ensure high performance and professional growth.
• Foster a collaborative and positive work environment that promotes efficiency, accuracy, and continuous improvement.
• Identify opportunities to streamline AP processes, automate repetitive tasks, and enhance efficiency.
• Implement best practices and controls to minimize the risk of errors, fraud, and late payments.
• Ensure compliance with internal controls and company policies to safeguard financial integrity.
• Assist with the development of policies and procedures, creating efficiencies and implementing best practices.
• Perform monthly reconciliations of accounts payable balances.
• Provide detailed reports to senior management, including AP aging reports, payment status, and other financial summaries.
• Assists with month-end and year-end closings, including monthly budget and forecast variance analysis as pertains to expenses.
• Assist in the preparation of audit schedules and collaborate with auditors during financial audits.
• Serves as subject matter expert for the AP team, this includes the AP module within the accounting software, IRS and state tax regulations, and process improvement.
• Manage AP software and systems to ensure data integrity and process optimization.
• Work with the IS department to integrate and upgrade AP systems, as necessary.
• Support the automation of accounts payable processes and contribute to system enhancements.
• Prepares and issues annual IRS form1099 according to IRS guidelines. Obtain vendor W-9s as needed to support vendor tax identification numbers.
• Assist with external agency audits. Ensure compliance with internal policies and external regulations.
• Performs various other duties and serve as full back up to other AP team members.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with 12% employer contributions after 2 years of services - see Y Retirement for more information. Other Savings plans available upon hire.
• Free access to mental health resources
• Rapidly accruing paid time off (PTO)
• Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level