Senior Accounting Specialist

Heritage Mechanical Services • Farmingdale, NY

1d • $85,000 - $95,000

About The Position

We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs. Job Summary Heritage Mechanical is seeking a Senior Accounting Specialist responsible for supporting the VP of Finance/CFO with day-to-day accounting activities. Responsibilities include supporting month-end closes, WIP schedules, payroll and human resources. Compensation Range: $85,000 - $95,000 This position is bonus eligible.

Requirements

• BA/BS in Accounting or Finance preferred.
• Minimum of 3 years Accounting experience.
• Working knowledge of federal, state, and city regulations and guidelines.
• Working knowledge of federal, state and local laws governing financial and accounting practices.
• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to EMCOR values.
• Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
• The physical demands/work environment is typical of an office setting.
• The employee should expect to sit for long periods in front of a computer.
• While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear.
• The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• The employee may occasionally lift and/or move up to twenty-five (25) pounds.
• Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee may be required to commute to field locations.
• The employee must have the ability to navigate around job site locations.
• The employee may expect to work in typical office environment conditions except when visiting field locations.
• Field environments may vary based on project, manufacturing, or weather conditions.
• The noise level in the work environment is usually moderate to loud.
• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software.
• Familiarity with Windows based operating systems and web based applications.
• Ability to create, file and manage electronic documents.

Nice To Haves

• Construction accounting experience preferred.
• Payroll experience preferred.
• Public Accounting experience a plus.
• Human resources experience is desirable.

Responsibilities

• Support the VP of Finance/CFO with performing financial reporting, accounting, payroll and HR compliance.
• Oversee in-house payroll for multiple unions and process weekly payroll for approximately 30 office employees.
• Assist with month-end closes with reconciliation of general ledger to job cost and account analysis.
• Assist with job costing, WIP schedules and revenue recognition, while ensuring GAAP compliance.
• Prepare quarterly payroll tax filing with W-2 and ACA processing.
• Prepare annual tax schedules, quarterly sales tax and highway use tax filings.
• Collaborate with project teams with respect to project accounting and material issues: billings, collections, change orders, back charges, close-outs, labor and material costs, and profit/loss analysis.
• Responsible for ongoing compliance of maintaining employee files and associated records in accordance with all state and federal requirements.
• Administration of Company policies and procedures.
• Enter employee data in the company’s HRIS including salary, bonus, benefits, 401(k), and FSA administration.
• Maintains hiring, discipline, and termination practices in compliance with all applicable state and federal regulations including but not limited to EEOC and OFCCP compliance.
• Assist with benefit inquiries on all employee benefit and company HR policy questions.
• Support special projects and events, including benefits open enrollment, recognition events, performance reviews, training, company events, etc.
• Creates compliant annual Affirmative Action Plan, EEO-1, VETS Reports and related Federal or State reports.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Follow internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Handle confidential information in a professional manner, respecting employee privacy while maintaining company confidentiality.
• Interacts with various levels of management, vendors and employees.
• Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.

Benefits

• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees