Senior Accounting Specialist

Heritage Mechanical Services, Inc. • Farmingdale, NY

1d • $85,000 - $95,000

About The Position

Heritage Mechanical is seeking a Senior Accounting Specialist responsible for supporting the VP of Finance/CFO with day-to-day accounting activities. Responsibilities include supporting month-end closes, WIP schedules, payroll and human resources.

Requirements

• BA/BS in Accounting or Finance preferred.
• Minimum of 3 years Accounting experience. Construction accounting experience preferred. Payroll experience preferred.
• Working knowledge of federal, state, and city regulations and guidelines.
• Working knowledge of federal, state and local laws governing financial and accounting practices.
• Human resources experience is desirable.
• Proficient with Microsoft Office applications, including Excel formulas and formatting.
• Proficient with payroll and accounting software.
• Familiarity with Windows based operating systems and web based applications.
• Ability to create, file and manage electronic documents.
• Must possess excellent written and verbal communications skills.
• Must demonstrate ability to effectively organize and manage multiple projects.
• Must demonstrate ability to analyze and solve problems.
• Must demonstrate commitment to EMCOR values.
• Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

• Public Accounting experience a plus.

Responsibilities

• Support the VP of Finance/CFO with performing financial reporting, accounting, payroll and HR compliance.
• Oversee in-house payroll for multiple unions and process weekly payroll for approximately 30 office employees.
• Assist with month-end closes with reconciliation of general ledger to job cost and account analysis.
• Assist with job costing, WIP schedules and revenue recognition, while ensuring GAAP compliance.
• Prepare quarterly payroll tax filing with W-2 and ACA processing.
• Prepare annual tax schedules, quarterly sales tax and highway use tax filings.
• Collaborate with project teams with respect to project accounting and material issues: billings, collections, change orders, back charges, close-outs, labor and material costs, and profit/loss analysis.
• Responsible for ongoing compliance of maintaining employee files and associated records in accordance with all state and federal requirements.
• Administration of Company policies and procedures.
• Enter employee data in the company’s HRIS including salary, bonus, benefits, 401(k), and FSA administration.
• Maintains hiring, discipline, and termination practices in compliance with all applicable state and federal regulations including but not limited to EEOC and OFCCP compliance.
• Assist with benefit inquiries on all employee benefit and company HR policy questions.
• Support special projects and events, including benefits open enrollment, recognition events, performance reviews, training, company events, etc.
• Creates compliant annual Affirmative Action Plan, EEO-1, VETS Reports and related Federal or State reports.
• Maintain current knowledge of organizational policies and procedures, federal and state policies and directives, and current accounting standards.
• Follow internal control policies, guidelines, and procedures for activities such as budget administration, cash and credit management, and accounting.
• Handle confidential information in a professional manner, respecting employee privacy while maintaining company confidentiality.
• Interacts with various levels of management, vendors and employees.
• Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.

Benefits

• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1-10 employees