Senior Accountant Grants Management

St. John's Riverside Hospital•Village of Dobbs Ferry, NY

About The Position

St. John's Riverside Hospital is a leader in providing the highest quality, compassionate health care utilizing the latest, state-of-the-art medical technology. Serving the Westchester community from Yonkers to the river town communities of Hastings-on-Hudson, Ardsley, Dobbs Ferry and Irvington, St. John's Riverside has been and continues to be a unique and comprehensive network of medical professionals dedicated to a tradition of service that spans generations. St. John’s has been an integral part of the community since the 1890's and its’ commitment to provide the community with the most advanced medical services available continues to be the hospitals’ vision, mission and value. St. John's Riverside Hospital built itself around an early foundation of nursing and community service. In 1894, the Cochran School of Nursing, the oldest hospital-based school of nursing in the metropolitan area, was founded, thus making the St. John's Nursing Staff more than just the backbone of the hospital, but the heart and soul. St. John’s dedicated nurses give superior attention to those who need it most with a strong emphasis on patient and family-focused nursing care. St. John’s Riverside Hospital staff is committed to making life better for all patients. The hospital continues to elevate the services provided with the goal of increasing the quality of life for all who entrust St. John's Riverside Hospital to their care. Personalized care together with advanced technology is what it means to be Community Strong The Senior Accountant coordinates and supervises financial and administrative operations and functions for the hospital’s grant funded projects, including major and minor capital projects. Primary areas of responsibility include accounting, financial reporting, budget management, administrative/financial data processing systems, and facilities/ equipment. Oversees both the pre-award and post-award activity for the funding, verify availability of funds and allowable expenses as dictated by funding agency; communicate new regulations, procedures, and complete final expenditure reports. Forecast future funding and associated expenses.

Requirements

Bachelor's degree in business, finance, public health or other appropriate discipline required.
One to two years of relevant financial experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
Excellent computer skills including word processing, spreadsheets (MS Excel) and database development (MS Access), management, on-going maintenance & ability to query databases. MS Excel required.
Good understanding of non profit business operations and federal/state grant and contract funding mechanisms.
Strong attention to detail is required. Strong skills in independent work planning, administrative, organizational, personnel and budget management skills. Strong commitment to accountability.
Ability to deal effectively with and represent the hospital to a wide range of state and federal agencies, sub-grantees, financial institutions, vendors, consultants, and others, including good basic negotiating skills.
Ability to work effectively with other hospital staff, Board members, and affiliated organizations.
Demonstrates confidence in actions and exercises good judgment.
Displays leadership ability and the willingness to assume authority and accountability for the direction and supervision of others.
Possesses the ability to plan, organize, develop and implement goals, objectives, policies and procedures necessary for quality care.
Embraces and adapts to change in a positive manner.
Demonstrates ability to recognize problems, approach them in an objective and positive manner, reach appropriate solutions, implement them and evaluate for effectiveness.
Must have valid driver’s license
Must have personal car for use during work hours.

Nice To Haves

Master’s degree, preferred
Preferred experience with major and/or minor construction financial system.
MS Access preferred and to be acquired upon hiring.

Responsibilities

Plan, implement, administer, coordinate, monitor and evaluate the specific activities of all assigned financial and administrative functions relating to federal, state, and local grants.
Coordinate and carry out specialized grants management functions including:
Monitor all delegated grants management activities, primarily those grants administered by the Grants Management team, including major and minor capital construction grants.
Prepare and submit required vouchers in a timely and accurate manor.
Efficiently and accurately produce vouchers within required timeframes.
Set up strong systems to monitor workflows to assure on-time compliance.
Track spending to date and prepare reports on over/underspending; prepare and submit budget modifications in a timely manner.
Manage year end close out to maximize use of grant funding.
Support and initiate budget modification.
Work with the applicable members of the Engineering Department & the Finance Department to maintain accurate accounting of projected spending, including applicable construction-related change orders.
Maintain a current and accurate budget for each project, forecasting any upcoming overages and shortfalls.
Work with the 1115 waiver project to complete and maintain accurate and up to date fiscal reporting templates.
Maintain internal paperwork to support any fiscal auditing of the use of the 1115 waiver funds.
Accurately prepare quarterly financial reporting for the 1115 waiver.
Support the Senior Director of System Transformation in change management activities related to the 1115 waiver by providing current and timely fiscal information on the project.
Ensure compliance with all applicable state and federal accounting and financial reporting requirements including M/WBE & SDVOB.
Manage financial site visits specific to assigned grants and handle specific preparation for site visits and desk audits.
If requested, assist with preparation for the hospital’s A-133 audit
Report on the status of voucher completion (including issuance of payments) through frequent communication grants management staff, and the hospital’s finance department.
Compile & maintain necessary materials to ensure assure successful outcomes from all audits and reviews
Monitor time and effort allocations across multiple projects and departments
Verify quarterly financial reports & prepare summary spreadsheets.
Regularly deal with a variety of problems and challenges relating to changes in all grants funded activities.
Work in multiple grant portals including the Statewide Financial System (SFS), the HRSA Electronic Handbook, and the SUMP (NY State Contractor Registry Portal), the NY City\PASSPORT system, & the contract compliance systems for NY State, including M/WBE & SDVOB.
Prepare cash flow forecasts and projections for grant programs, including construction projects, if requested.
Provide supporting information relating to grants projected spending to assist in preparation of budgets during grant application processes.