Senior Account Clerk- Human Rights Commission (1632)

San Francisco Municipal Transportation Agency (Sfmta)•San Francisco, CA

26d

About The Position

Under general supervision of the CFO, the Senior Account Clerk performs difficult bookkeeping and financial record-keeping activities within established procedures and systems. The position prepares, reviews, posts, adjusts, and reconciles accounting entries; verifies the correctness of accounting documents; supports invoice intake and payment processing; assists Program staff in aligning supporting documentation to grant and contract requirements; responds to routine inquiries; organizes source documents; uses automated accounting and spreadsheet tools; and performs related duties as required. The incumbent may act as a lead worker for a small clerical staff on specific tasks. You will perform varied accounting and financial transaction work in support of HRC's fiscal operations. Day-to-day activities include receiving and reviewing invoices, preparing payment vouchers, maintaining subsidiary ledgers, coordinating with Programs to obtain required backup, and assisting with reconciliations and reports to help ensure timely and accurate payments and records.

Requirements

Eighteen (18) months (equivalent to 3,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping and/or financial record keeping. Such experience typically includes verifying correctness of financial documents; maintaining expenditure records; and reconciling subsidiary accounts
15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for up to six (6) months of the required experience as described above.

Nice To Haves

At least one (1) year of experience using PeopleSoft Financials to process procurement and payment transactions (invoice receipt, voucher preparation, and fund-source verification against purchase orders).
Working knowledge of City purchasing and payment practices related to bid/term releases, sole source justification, Prop Q, and restricted-state compliance.
Experience coordinating invoice backup with program/contract teams (e.g., verifying deliverables, attendance logs, timesheets, and proof of payment).
Proficiency with Microsoft Office (especially Excel and Outlook) and experience with electronic document management/OCR tools (e.g., ReadSoft), electronic asset systems (EAMS), or ticketing/communication systems (e.g., Service Manager).
Attention to detail and flexibility during peak financial periods; strong organization and follow-through.

Responsibilities

Prepares, posts, adjusts, and balances entries to subsidiary ledgers; reconciles account discrepancies by reviewing source documents and system records.
Verifies the correctness of accounting documents by checking calculations, coding, and approvals against established procedures.
Organizes and files source documents according to accepted practice and retention standards.
Receives vendor and subrecipient invoices; reviews for completeness, correct coding, available funding, and required supporting documentation.
Prepares payment documents (e.g., vouchers, journal entries, encumbrance adjustments) and routes for approval in PeopleSoft Financials and related tools.
Tracks invoice status from receipt to payment; follows up with vendors and staff to resolve routine holds, errors, or missing documentation.
Calculates encumbered balances of blanket and contract purchase orders to confirm funds availability prior to payment.
Assists Program staff in aligning invoice backup to grant/contract terms and HRC invoice guidelines (e.g., timesheets, proof of payment, receipts, deliverable confirmations).
Responds to routine inquiries from internal staff, vendors, and the public regarding account status, payments, and balances by extracting and summarizing information from documents and systems.
Makes regular contacts with departmental personnel and outside organizations in connection with accounting and financial operations.
Assists with reconciling bank statements and revolving fund balances.
Identifies routine discrepancies between departmental records and City systems and elevates items requiring correction.
Prepares basic financial schedules and reports using spreadsheet programs (e.g., Excel/CSV).
Performs tasks using automated accounting systems, databases, spreadsheets, word processing, and document management tools (e.g., PeopleSoft Financials, OCR/workflow applications).
Assists in compiling financial data for fiscal reporting and audit requests.
Performs related duties as required; may provide task guidance to a small clerical staff on specific assignments.