Security Administrative Assistant

Jake's 58•Islandia, NY

12d

About The Position

Core Responsibilities: Approach all encounters with guests and employers in a friendly, service- oriented manner. Maintain regular attendance in compliance with OTB standards, as required by scheduling which will vary according to the needs of the Security Department. Maintain high standards of personal appearance and grooming, which can include wearing the proper uniform and name tag when working. Always comply with OTB standards and regulations to encourage safe and efficient security operations. Answer telephone and return telephone calls. Attend meetings and take minutes to type and distribute minutes from meetings. Prioritize administrative and project management tasks, including calendar management, travel and meeting arrangements, expense report completion, and meeting materials and logistics coordination. Work independently and within a team on special and nonrecurring and ongoing projects. Demonstrate professionalism and confidence when interacting with all levels of management. Maintain strict confidential guidelines. Demonstrate independent judgment and strong problem-solving skills as they apply to situations in the job. Review, sort, and prioritize all mail, telephone calls, couriers, faxes and office communication to the security offices. Assist with internal/external correspondence including drafting letters, e-mails, memos and associate flyers. Light cleaning in the respective work area. Other duties as required. Qualifications/Requirements: Associate’s degree in a related field preferred. High school diploma required. 1+ years’ administrative experience preferred. Intermediate computer skills Weekends, Holidays, and swing shift work may be required. Must be able to obtain a New York State Gaming License. Ability to lift 30 pounds. Sedentary work - Exerting up to 10 pounds of force occasionally and/ or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Must be able to convey information and ideas Must evaluate and select among alternative courses of action quickly and accurately. Must work well in stressful, high-pressure situations. Must maintain composure and objectivity under pressure. Must effectively handle workplace problems, including anticipating, preventing, identifying, and solving problems as necessary. Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the need. Must effectively listen to, understand, and clarify the concerns and issues raised by co-workers and guests. Must be able to work with and understand financial information and data, and basic arithmetic functions. Function as M.O.D. as required. Process and follow up on all V.I.P reservations and accommodations. Regulate executive floor access by following SOP for access to that floor. This includes utilizing the proper badging and check-in procedures. Data entry for all security access control systems

Requirements

High school diploma required.
1+ years’ administrative experience preferred.
Intermediate computer skills
Weekends, Holidays, and swing shift work may be required.
Must be able to obtain a New York State Gaming License.
Ability to lift 30 pounds.
Sedentary work - Exerting up to 10 pounds of force occasionally and/ or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Must be able to convey information and ideas
Must evaluate and select among alternative courses of action quickly and accurately.
Must work well in stressful, high-pressure situations.
Must maintain composure and objectivity under pressure.
Must effectively handle workplace problems, including anticipating, preventing, identifying, and solving problems as necessary.
Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the need.
Must effectively listen to, understand, and clarify the concerns and issues raised by co-workers and guests.
Must be able to work with and understand financial information and data, and basic arithmetic functions.

Nice To Haves

Associate’s degree in a related field preferred.

Responsibilities

Approach all encounters with guests and employers in a friendly, service- oriented manner.
Maintain regular attendance in compliance with OTB standards, as required by scheduling which will vary according to the needs of the Security Department.
Maintain high standards of personal appearance and grooming, which can include wearing the proper uniform and name tag when working.
Always comply with OTB standards and regulations to encourage safe and efficient security operations.
Answer telephone and return telephone calls.
Attend meetings and take minutes to type and distribute minutes from meetings.
Prioritize administrative and project management tasks, including calendar management, travel and meeting arrangements, expense report completion, and meeting materials and logistics coordination.
Work independently and within a team on special and nonrecurring and ongoing projects.
Demonstrate professionalism and confidence when interacting with all levels of management.
Maintain strict confidential guidelines.
Demonstrate independent judgment and strong problem-solving skills as they apply to situations in the job.
Review, sort, and prioritize all mail, telephone calls, couriers, faxes and office communication to the security offices.
Assist with internal/external correspondence including drafting letters, e-mails, memos and associate flyers.
Light cleaning in the respective work area.
Other duties as required.
Function as M.O.D. as required.
Process and follow up on all V.I.P reservations and accommodations.
Regulate executive floor access by following SOP for access to that floor. This includes utilizing the proper badging and check-in procedures.
Data entry for all security access control systems