Secure Facility Occupancy Planner

Guidehouse•Huntsville, AL

About The Position

Occupancy Planner must possess corporate space planning knowledge and support the Project Management staff through the course of projects. The position requires an individual with the ability to gather, document and interpret the space utilization of the client business units. The Occupancy Planner must effectively operate in a dynamic, fast paced business environment. The individual must possess excellent interpersonal and communication skills, be team-oriented and maintain a positive attitude while providing occupancy and space planning support. The Occupancy Planner must be able to clearly communicate processes, standards and occupancy planning information demonstrating knowledge of responsibilities. This position description provides a baseline of technical areas of the Occupancy Planner; however, this list does not restrict performance requested on other related assignments. The general responsibilities of the Occupancy Planner are as follows, to include but not limited to: Responds to client space needs, ensuring that administrative and technical staff resolve problems promptly Ensures strategic/organizational design, and services are provided in compliance with client policies, procedures, regulations and contractual obligations and standards Recommends alterations, maintenance, and reconditioning as necessary Contracts for and supervises vendor services as required Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants Acts as point of contact with property owners to ensure that goals and objectives are being met Prepares and delivers timely, accurate and complete reports for executive leadership as requested Forecasts management plans and prepares monthly performance, explaining variances for executive leadership Provides technical analysis, forecasting and special studies to ensure strategic fit throughout the organization To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas Maintenance of accurate employee data and building drawings in database Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options, and schematic plans Support Project Managers with project details including running reports, gathering data, creating project charters, and coordinating project activities as necessary Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team Have working knowledge of AutoCAD and be fully sufficient using Outlook, MS Office, Power Point and Excel

Requirements

An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance.
Once onboard with Guidehouse, new hire MUST be able to OBTAIN and MAINTAIN a Federal or DoD "TOP SECRET" security clearance.
Bachelor's degree; or FOUR (4) years of professional experience related in 2 or more of the following: occupancy/space planning, facilities planning, facility maintenance, commercial office project work, manufacturing, and/or lab environments
FIVE (5) or more years of work experience in Construction, Facility, or Project Management

Nice To Haves

An ACTIVE and MAINTAINED "TOP SECRET" Federal or DoD security clearance
Ability to develop conclusions and recommendations
Create reports and deliverable text clearly and comprehensibly
Possess working knowledge of CAFM software, space management systems, and relational database functionality
Proficiency in reading architectural drawings
Proficiency in MS Office Suite software applications
CAFM database knowledge a plus.

Responsibilities

Responds to client space needs, ensuring that administrative and technical staff resolve problems promptly
Ensures strategic/organizational design, and services are provided in compliance with client policies, procedures, regulations and contractual obligations and standards
Recommends alterations, maintenance, and reconditioning as necessary
Contracts for and supervises vendor services as required
Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants
Acts as point of contact with property owners to ensure that goals and objectives are being met
Prepares and delivers timely, accurate and complete reports for executive leadership as requested
Forecasts management plans and prepares monthly performance, explaining variances for executive leadership
Provides technical analysis, forecasting and special studies to ensure strategic fit throughout the organization
To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments
Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios
Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas
Maintenance of accurate employee data and building drawings in database
Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review
Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support
Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options, and schematic plans
Support Project Managers with project details including running reports, gathering data, creating project charters, and coordinating project activities as necessary
Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team
Have working knowledge of AutoCAD and be fully sufficient using Outlook, MS Office, Power Point and Excel

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave and Adoption Assistance
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Student Loan PayDown
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program
Mobility Stipend