Secretary

City of New York • Brooklyn, NY

11h

About The Position

1. Create, track and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research. 2. Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports. 3. Coordinate with residents to schedule all required repair work and follow up as needed. 4. Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out. 5. Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair. 6. Organize and plan meetings to include preparing meeting agendas and scheduling. 7. Create and maintain office files. 8. Work with all levels of Authority personnel to resolve issues related assigned to Brooklyn Borough portfolio. 9. Perform related duties. Note: Position will require occasional coverage of Neighborhood Planning Units and/or special assignments. Note: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Secretary or Clerical Associate to be considered. NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below: https://bit.ly/55aProgram Additional Information: 1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE. 2. NYCHA employees applying for transfer, promotional, title or level change opportunity must have served a period of one year at current location and in current title and level (if applicable). 3. NYCHA residents are encouraged to apply. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS). Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position. SECRETARY - 10252 Qualifications A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?

Requirements

• Must have permanent civil service status in the title of Secretary or Clerical Associate to be considered.
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization?
• You will be required to meet the typing skills requirement by demonstrating the ability to type accurately on a personal computer at a minimum speed of 35 words per minute after errors are deducted. You must meet this requirement in order to be appointed.

Responsibilities

• Create, track and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include preparing meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related assigned to Brooklyn Borough portfolio.
• Perform related duties.
• Position will require occasional coverage of Neighborhood Planning Units and/or special assignments.

Benefits

• NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees