10 Month Secretary - Bryn Mawr Elementary School

Auburn Public Schools•Auburn, MA

8h•Onsite

About The Position

The position of Secretary at Bryn Mawr Elementary School involves providing general administrative assistance, maintaining student records, and offering bookkeeping support. The role is designed to alleviate administrators of routine office responsibilities by organizing and participating in the school's administrative operations.

Requirements

Ability to perform a variety of secretarial work involving use of accuracy, speed and confidentiality
Ability to maintain a professional demeanor at all times
Ability to communicate professionally via telephone, email and onsite visits
Ability to prepare and maintain various reports and correspondence using Microsoft Suite, Word, Excel, Publisher, Google e-mail and calendar, Google Docs/Forms/Sheets
Ability to complete any general administrative support duty as required by administrators
Ability to understand and carry out oral and written instruction, set up and maintain filing systems
Ability to record detail of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, payroll records, accounts payable, etc.
Ability to trace errors and record adjustments to correct charges or credits
Knowledge of correct English usage, spelling, grammar and punctuation
Strong written and verbal communication skills
Knowledge of office methods, procedures and equipment, including receptionist and telephone techniques
Knowledge of numerical, alphabetical and subject filing systems
Knowledge of Microsoft Office programs, MUNIS for purchase orders and other programs as required by building administrator
Evidence of ability to perform each essential function satisfactorily
Minimum of high school diploma, or equivalent

Responsibilities

Performs a wide variety of clerical and secretarial work, including typing, computer entry, proofreading, filing, checking and recording information
Establishes, maintains and insures proper use of confidential files, which may include student, personnel and payroll records
Composes independently or in accordance with general instruction, correspondence on a wide range of subjects requiring a knowledge of procedures and policies of the school, district and assigned area
Exercises diplomacy in answering questions and resolves situations involving students, parents, public, district personnel through knowledge of school policies and general district rules and regulations
Coordinates and prepares mailings for distribution
Prepares purchase orders
Processes attendance/payroll for the building staff
Distributes mail
Maintains school calendar
Assists with the upkeep of the school or appropriate portions of the website, as assigned
Answers calls and responds appropriately to inquiries and requests
Handles emergencies concerning employees and/or students in a calm and professional manner
Assists in various aspects of school attendance and school disciplinary record keeping
Dispenses pertinent information and direction to students, parents, staff and visitors
Maintains and retrieves financial records, such as school budget, student activity accounts or other school accounts, if requested
Prepares/manages facilities usage forms
Performs other duties, as assigned