Secretary

Oklahoma State Government • Oklahoma City, OK

1d

About The Position

Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence. Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. Receives visitors; answers inquiries personally or refers to appropriate official. Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy. Supervises administrative or clerical assistants. Level Descriptor At this level employees perform confidential secretarial work for the assistant administrator of a major service area; may direct the work of other technical/clerical employees. Education and Experience Education and Experience requirements at this level consist of five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience.

Requirements

• Knowledge of the procedures and techniques of business communications
• Knowledge of spelling, punctuation, and business English
• Knowledge of office methods
• Knowledge of computer operations
• Knowledge of business arithmetic
• Knowledge of public relations
• Skill is required to type accurately from a plain copy at a rate of fifty words per minute
• Ability is required to handle confidential work with tact and discretion
• Ability to exercise judgment in interpreting and applying rules or policy
• Ability to establish and maintain working relationships with others
• Ability to provide direction to other technical/clerical employees
• Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including two years as an office manager, executive assistant or as a confidential secretary experience

Responsibilities

• Opens, scans or reads and distributes mail
• Composes official correspondence for supervisor’s signature, disposes of routine correspondence
• Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries
• Receives visitors; answers inquiries personally or refers to appropriate official
• Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account
• Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences
• Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy
• Supervises administrative or clerical assistants

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed
• Number of Employees: 101-250 employees