File Clerk

Puyallup Tribe of Indians•Tacoma, WA

22h•Onsite

About The Position

Responsible for providing general office support to department Director and department staff. This role involves answering phones, taking messages for office staff, greeting visitors, answering questions and directing visitors as needed. The position is also responsible for processing Green Sheets as they apply, and for timely and accurately maintaining organized filing for the department, including files, documents, correspondence, and other materials. The individual will make copies, fax, answer e-mails, and route documents as necessary. Primary responsibility within the department for incoming and outgoing mail, keeping an accurate log of green sheets, and filling out and sending certified mailings as necessary are also key duties. The role requires typing correspondence or other documents as assigned by the supervisor and maintaining confidentiality at all times. Other duties may be assigned as necessary.

Requirements

High School Diploma or G.E.D.
One year of general office clerical experience including previous filing experience.
Ability to type at least 45 WPM.
Beginner knowledge of word processing and database programs (Word, Excel and Access).
Accurate production of materials and documents using the computer.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to manage situations within standard procedure, but understands need to consult with Supervisor in circumstances outside normal protocol.
Must be flexible, a team player, and able to deal with stressful situations.
Must be willing to cross-train with other department staff positions in order to provide team support and no interruption of services to the community.
Must be friendly, courteous and tactful.
Must maintain confidentiality at all times.
Must be dependable and have an ability to keep track of various tasks.
Must be able to attend trainings as required by supervisor.
Must have and maintain a valid and unrestricted driver’s license and proof of automobile insurance.
Driver’s License must not contain any restrictions that would prevent an employee from complying with the Tribe’s Vehicle Use Policy.

Responsibilities

Answers phones, takes messages for office staff, greets visitors, answers questions and directs visitors as needed.
Responsible for doing Green Sheets as they apply.
Timely and accurately maintains organized filing for department to include files, documents, correspondence, and other materials.
Accurately and timely maintains files.
Makes copies, faxes answers e-mails.
Routes documents as necessary.
Has primary responsibility within the department for incoming and outgoing mail.
Keeps accurate log of green sheets coming into and leaving the department.
Responsible for filling out and sending certified mailings as necessary.
Responsible for typing correspondence or other documents as assigned by supervisor.
Must maintain confidentiality at all times.
Other duties as necessary or assigned.