Secretary - Level 4

Caledonia Community School District•Caledonia, MI

1d•$17•Onsite

About The Position

Performs a wide variety of secretarial and administrative support services to facilitate the efficient operation of a campus office and to support the principal while maintaining confidentiality regarding students, parents, finances, and staff. Coordinates and monitors assigned activities and provides information, recommendations, or direction as required to serve and support students, staff, and school administrators. Perform a variety of clerical and secretarial functions in the processing of students and student records. Receives school district constituencies and other visitors and answers and directs incoming telephone calls. Prepares school correspondence and reports. Highly organized and efficient professional who is passionate about supporting students, teachers, and parents Treat all building stakeholders with kindness and respect Manage all office functions in a fast-paced environment Answer incoming phone calls Skilled in word processing and spreadsheet creation/management Skilled in basic purchasing and accounting functions Record and manage student attendance Dispense student medication according to District policy Monitor student enrollment and provide necessary support for new students and students leaving the District Develop and publish building newsletters Maintain the building website Check-in substitute teachers Monitor building visitors Assist teachers and students with their needs Help facilitate Fire/Tornado/Lockdown Drills Communicate with all building stakeholders regularly Support the principal in all aspects of managing and leading the school Additional duties as assigned by supervisor

Requirements

Highly flexible with excellent attendance
Ability to communicate effectively orally and in writing
Ability to work as part of a team
Excellent computer skills
Knowledge of principles and practices of basic accounting
Ability to utilize technology to accomplish assigned tasks
Must maintain confidentiality
Remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District
This position requires knowledge equivalent to that which normally would be acquired through the completion of a high school diploma or an Associate’s degree in a related field.
A minimum of one to three years of progressively more responsible or expansive secretarial experience in a public education setting is preferred.

Nice To Haves

Knowledge of school software systems
Experience working in a school district
Experience as a school secretary

Responsibilities

Manage all office functions in a fast-paced environment
Answer incoming phone calls
Skilled in word processing and spreadsheet creation/management
Skilled in basic purchasing and accounting functions
Record and manage student attendance
Dispense student medication according to District policy
Monitor student enrollment and provide necessary support for new students and students leaving the District
Develop and publish building newsletters
Maintain the building website
Check-in substitute teachers
Monitor building visitors
Assist teachers and students with their needs
Help facilitate Fire/Tornado/Lockdown Drills
Communicate with all building stakeholders regularly
Support the principal in all aspects of managing and leading the school
Additional duties as assigned by supervisor