Secretary IV-Athletics

Wichita Falls Independent School District•Wichita Falls, TX

6d•Onsite

About The Position

Organize and manage the routine work activities of the Athletic department office and provide clerical services to the department head and other staff members.

Requirements

High school diploma or GED
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication and interpersonal skills
Basic math skills
Ability to use personal computer and software to develop spreadsheets and databases and do word processing
Three years secretarial experience, preferably in a public education environment

Responsibilities

Prepare correspondence, forms, reports, etc., for the department head and other department staff members using personal computer and typewriter.
Compile pertinent data as needed when preparing various state and local reports.
Maintain physical and computerized departmental files.
Maintain student records as needed.
Approve bus schedules submitted by coaches.
Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
Process all approved athletic travel requests.
Monitor and reconcile all receipts for debit/credit cards used for travel and gate receipts for all events at Memorial complex.
Assist with the preparation and entry of all purchase orders and payment authorizations.
Enter bid items for all athletic purchases and justifications for rejected bid items for 96 sports.
Transfer funds to appropriate accounts to cover expenses for supply purchases, entry fees, officials, bus payments, meal and hotel expenses, and payment of UIL expenses.
Monitor and process personnel time records including leave requests and reports; compile information and submit to central office.
Sell reserve tickets and athletic passes to the public during football season.
Process the payment of gate workers, officials, and game administrators for Memorial complex and campuses.
Withdraws and deposit gate money to bank.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Maintain a schedule of appointments and make travel arrangements for department staff.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Train campus personnel on ticket sales and reconciliation process of gate receipts.
Schedule all workers for Memorial complex for sports events and fields.
Works at Memorial complex for every sporting event hosted by WFISD.
Regular attendance
Other duties as assigned by supervisor
Act as the business manager for the Athletic Department.