Secretary III

The Tatitlek Corporation•San Diego, CA

1d•$26•Onsite

About The Position

Overview Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job. SUMMARY: Works directly with the Government personnel in meeting the administrative needs of the project and its staff. The position is covered under the Service Contract Act (SCA). ESSENTIAL DUTIES AND RESPONSIBILITIES: Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics. Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages. Monitors leadership schedules/calendars and makes arrangements for conferences/meetings and assembles established background materials Reviews and proofs correspondence/documents for grammar and spelling Orders supplies using AbilityOne and reviews/inputs travel/authorizations/ vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system. Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS). Creates, routes, tracks and follows-up on routine message traffic. Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions. Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS). Updates and maintains student information in CeTARS. Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook. Collects information and responds to routine inquiries and/or prepare periodic reports. Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals Traditional administrative/clerical support roles. Some work is completed without established procedures. Other duties as assigned.

Requirements

High school diploma/GED or equivalent.
Military administrative experience
Four (4) years of secretarial experience.
Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook.
Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors.
Ability to type 60 words per minute
Must be able to effectively communicate orally and in writing
Experience to edit and reformat written or electronic drafts
Experience with office terminology and practices
Ability to work in a support role supporting senior management and team.
Ability to develop effective working relationships across all organizational lines.
Ability to handle information of a highly sensitive and confidential nature.
Ability to prioritize and organize own work to meet agreed upon deadlines.
Ability to work with others as part of a team.
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.
Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

Responsibilities

Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards.
Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics.
Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages.
Monitors leadership schedules/calendars and makes arrangements for conferences/meetings and assembles established background materials
Reviews and proofs correspondence/documents for grammar and spelling
Orders supplies using AbilityOne and reviews/inputs travel/authorizations/ vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system.
Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS).
Creates, routes, tracks and follows-up on routine message traffic.
Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave
Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions.
Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS).
Updates and maintains student information in CeTARS.
Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook.
Collects information and responds to routine inquiries and/or prepare periodic reports.
Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals
Traditional administrative/clerical support roles.
Some work is completed without established procedures.
Other duties as assigned.