Secretary III

PRIDE Industries•Fort Johnson South, LA

9d•Onsite

About The Position

Under minimal supervision The Secretary III provides principal secretarial support in an office, usually to one individual, and in some cases, the subordinate staff of that individual. The Secretary III maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently receiving a minimum of detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of the office.

Requirements

2 to 3 years of experience in the clerical field
Experience in general office or customer service preferred
Skill to operate a computer keyboard and other office machines and equipment
Subject-matter knowledge and judgment to complete assignments consisting of numerous steps varying in nature and sequence
Personal computer literacy including word processing and spreadsheet software applications is preferred
Human relations skills to maintain effective relationships with others and work in a team environment
Fundamental mathematical ability including addition, subtraction, multiplication and division
Oral and written communication skills to provide factual and procedural information, and to understand and follow instructions
Flexibility to respond to changing work priorities and handle multiple requests at the same time
Demonstrated common sense skills
Ability to act responsively to customer inquiries and requests and escalate appropriately

Responsibilities

Uses judgment and initiative to determine the approach or action to take in non-routine situations.
Interprets and adapts guidelines, including unwritten policies, precedents, and practices which are not always applicable to changing situations.
Based on knowledge of supervisor’s views, composes correspondence on own initiative about administrative matters and general office policies for supervisor’s approval.
Anticipates and prepares materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.
Reads publications, regulations, and directives and takes action or refers those that are important to supervisor and staff.
Under general direction, prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc.
Prepares agenda, develops background information and prepares outlines for conferences and meetings for the use of supervisor or staff members.
Advises individuals outside of the organization of the supervisor’s views on major policies or current issues facing the organization.
Responds to contact from individuals from inside and outside of the organization on behalf of, or under the direction of the supervisor or staff.
May advise and assign tasks to other clerical staff.
Where required, also performs Secretary I and Secretary II tasks such as:A. Screens telephone calls, visitors and incoming correspondence.B. Maintains supervisor’s calendar, makes appointments and arranges for meeting rooms on behalf of the supervisor or staff.C. Reviews materials prepared for supervisor’s approval for typographical accuracy and proper format. D. Creates and maintains recurring internal reports. E. Requisitions supplies, printing, maintenance or other services, types, takes and transcribes dictation, creates and maintains office files.F. Reviews outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures.
Performs other duties and special projects as assigned